Personal Assistant (PA) to Director (with Project Management Expertise)

We are seeking a highly organized and proactive Personal Assistant (PA) to the Director with a strong project management background. This role requires exceptional multitasking abilities, strong communication skills, and the capability to handle both administrative and project-related responsibilities efficiently. The ideal candidate will support the Director in day-to-day operations while also managing and coordinating key projects to ensure timely execution and success.

Key Responsibilities:

1. Executive Support:

• Provide high-level administrative support to the Director, including managing schedules, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence as required.
• Handle confidential documents and maintain strict confidentiality in all matters.
• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Coordinate meetings, take minutes, and follow up on action points.

2. Project Management Support:

• Assist in planning, coordinating, and executing projects led by the Director.
• Track project progress, manage timelines, and ensure deliverables are met.
• Liaise with various departments and stakeholders to ensure smooth project execution.
• Prepare project documentation, reports, and presentations as needed.
• Identify risks and propose solutions to keep projects on track.

3. Operations & Coordination:

• Oversee office operations and ensure efficient workflow within the Director’s office.
• Manage correspondence, emails, and phone calls on behalf of the Director.
• Organize and maintain files, records, and databases for easy retrieval.
• Support budgeting and expense tracking related to projects or departmental activities.

Key Requirements:

1. Qualifications & Experience:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 3-5 years of experience as a Personal Assistant, Executive Assistant, or Project Coordinator.
• Strong understanding of project management principles, methodologies, and tools.

2. Skills & Competencies:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project).
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Problem-solving skills with a proactive and resourceful mindset.
• High level of discretion and professionalism when handling sensitive information