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Administrative Assistant

RM 2,500 - RM 2,700 / month

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Administrative

  • Assist in the day to day administrative duties.
  • Maintain an effective day-to-day administrative support system for the office, including answering telephones and replying to emails and letters.
  • Assist in monitoring office supply levels and stationery including restocking of supplies as appropriate.
  • Assist in admin task as assigned.
  • Assist in HR duties as and when required.
  • Attend the day-to-day operations in the office.
  • Answer enquiries from the public and if necessary, refer them to points of contact to obtain further information.
  • Resolution to any problems that may arise.
  • Report and follow up on any maintenance issues in the office.
  • Assist in organizing and running events and activities in and outside the office.

Procurement

  • To assist in the procurement process of the office
  • Keep records of invoices, purchases, correspondence etc.

Finance

  • Keep track and follow up on payments to vendors/suppliers

To perform any other duties as assigned by Management from time to time

Key Performance Indicators (KPIs)

· Smooth running of daily operations

· Ensure clients’ satisfaction in services provided

· Reliability

· Timeliness

· Quality of interaction with internal (colleagues) and external parties;

· Accuracy in database records and statistics

· Procurement / budget is cost effective

· Initiative to offer assistance in assignments beyond your scope of functions

Contribute and participate in the Society’s programs and activities.

Behavioral Competencies

· Good organizational skills required

· Accurate and attentive to detail

· Proven problem solving skills

· Good interpersonal skills

· Tactful and diplomatic

. Computer literate

· Ability to multi task

· Flexible and adaptable

· Has initiative

· Honest

· Good team player, ability to assist and support others

Job Types: Full-time, Contract
Contract length: 24 months

Pay: RM2,500.00 - RM2,700.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Overtime pay

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • What is your expected salary?

Experience:

  • Administration: 3 years (Preferred)

Language:

  • English (Preferred)

Expected Start Date: 03/01/2025