PA to Director (with Project Management Expertise)

Job description We are seeking a highly organized and proactive Personal Assistant (PA) to the Director with a strong project management background. This role requires exceptional multitasking abilities, strong communication skills, and the capability to handle both administrative and project-related responsibilities efficiently. The ideal candidate will support the Director in day-to-day operations while also managing and coordinating key projects to ensure timely execution and success. Key Responsibilities: 1. Executive Support: - Provide high-level administrative support to the Director, including managing schedules, appointments, and travel arrangements. - Prepare reports, presentations, and correspondence as required. - Handle confidential documents and maintain strict confidentiality in all matters. - Serve as the primary point of contact between the Director and internal/external stakeholders. - Coordinate meetings, take minutes, and follow up on action points. 2. Project Management Support: - Assist in planning, coordinating, and executing projects led by the Director. - Track project progress, manage timelines, and ensure deliverables are met. - Liaise with various departments and stakeholders to ensure smooth project execution. - Prepare project documentation, reports, and presentations as needed. - Identify risks and propose solutions to keep projects on track. 3. Operations & Coordination: - Oversee office operations and ensure efficient workflow within the Director’s office. - Manage correspondence, emails, and phone calls on behalf of the Director. - Organize and maintain files, records, and databases for easy retrieval. - Support budgeting and expense tracking related to projects or departmental activities. Key Requirements: 1. Qualifications & Experience: - Bachelor’s degree in Business Administration, Project Management, or a related field. - 3-5 years of experience as a Personal Assistant, Executive Assistant, or Project Coordinator. - Strong understanding of project management principles, methodologies, and tools. 2. Skills & Competencies: - Excellent organizational and time-management skills. - Strong communication and interpersonal abilities. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project). - Ability to handle multiple tasks, work under pressure, and meet deadlines. - Problem-solving skills with a proactive and resourceful mindset. - High level of discretion and professionalism when handling sensitive information Job Type: Full-time Pay: RM3,000.00 - RM3,500.00 per month Schedule: Monday to Friday