We are seeking a highly experienced and proactive Executive Secretary to provide dedicated support to our President. This role requires exceptional organizational skills, the ability to anticipate needs, and a proactive approach to ensuring the President’s professional and personal tasks run smoothly. The ideal candidate will be a strategic thinker who can micro-manage the President’s schedule and responsibilities while working flexible hours, including beyond standard office hours when necessary.
Key Responsibilities:
- Manage and coordinate the President’s schedule, meetings, and travel arrangements.
- Serve as the primary point of contact, handling communications with discretion and professionalism.
- Anticipate needs and proactively take steps to improve efficiency in both work and personal matters.
- Ensure timely follow-ups on key tasks, projects, and commitments.
- Handle confidential information with the highest level of integrity.
- Assist in the preparation of reports, presentations, and official documents.
- Coordinate with internal and external stakeholders to ensure seamless operations.
Requirements:
· Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
· Minimum 5 years proven experience as an Executive Secretary, Personal Assistant, or in a similar role supporting top-level executives.
· Strong organizational and time-management skills, with the ability to manage multiple priorities.
· Ability to micro-manage and structure the President’s workflow effectively.
· Flexibility to work beyond regular office hours as needed.
· Excellent communication skills in English.
· High level of discretion and confidentiality in handling sensitive matters.
· Proactive problem-solver with critical thinking skills
· Tech-savvy, proficient in Microsoft Office, scheduling tools, and virtual collaboration platforms.
Job Types: Full-time, Permanent
Pay: RM2,000.00 - RM4,000.00 per month
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday