FORWARDING EXECUTIVE

Key Responsibilities:

• Pre-Alert, NOA, & EDO Management:
• Follow up with the origin team to obtain completed shipping documents (BL, CIPL).
• Forward completed documents to the forwarding team for K1 draft preparation.
• Follow up for the Notice of Arrival (NOA) and submit Letter of Indemnity (LOI) to liner for release of Estimated Date of Arrival (EDO).
• Ensure timely submission of NOA to forwarding team for clearance processing.
• Verify in the port system that both Customs Clearance (CC) and Delivery Order (DO) are cleared.
• Chase liner or logistics service provider (LSP) for invoices after vessel arrival and cargo delivery for LCL shipments.
• Document and Shipment Management (Cello & NERP):
• Ensure on-time completion of ASN (Advanced Shipping Notice) and BL Management in Cello/NERP.
• Create ASN/AN in the NERP system and chase purchasers if invoices are missing.
• Ensure correct updates in Cello system and release BL as per shipping documents.
• Confirm arrival management and POD (Proof of Delivery) in the Cello system.
• Ensure smooth data transfer to the BMS for the completion of logistics processes.
• Monthly Shipment Verification:
• Cross-check all shipments by the end of the month, ensuring ASNs and ANs are confirmed and SEMA spool data is updated for early month processing.
• Manual Job Creation & Pricing:
• Update the MRO (Material Requirement Order) list, create manual jobs in BL management, confirm AN and pricing, and send supporting documents to the respective team.
• Financial & Billing Management:
• Ensure validity for all LSP/AP and SEMA/AR are in line with payment terms; extend if expired to ensure smooth FI processing.
• Regularly update FSC (Freight and Storage Charges) and ensure the rate for increased or abnormal charges is updated as per requests.
• Maintain communication with relevant teams regarding financial status and updates.
• Tariff Transfer & Documentation:
• After transferring tariffs to the BMS, scan and provide completed supporting documents to customers and maintain references.
• Compile and share the FSC table with team members and relevant stakeholders for further billing processes.
• STLS Submission & Coordination:
• Prepare and submit Samsung Total Logistics Single Approval (STLS) for FSC/rate increases and abnormal charges to SEMA.
• Ensure approval from SEMA, forwarder, or warehouse closure from the MC team for LCL storage issues.
• Charge Management & Dispute Resolution:
• Oversee abnormal charges such as Detention, Demurrage, and Port Storage. Verify free time granted and ensure accurate billing post free time expiration.
• Coordinate with the operation team for repair charges by checking container conditions and obtaining necessary documentation.
• Import/Export LCL/FCL Quotation:
• Provide ocean freight quotations for import/export LCL/FCL shipments.
• Apply rate markup as per management guidelines and ensure STLS compliance.

Qualifications and Skills:

• Experience: Minimum of 2-3 years of experience in shipping and logistics, including working with NERP, Cello, MRO systems, and export/import operations.
• Knowledge: In-depth understanding of shipping documentation (BL, CIPL, ASN), tariff management, and customs clearance processes.
• Skills:
• Strong communication skills and ability to collaborate with cross-functional teams.
• Attention to detail with the ability to manage multiple tasks efficiently.
• Strong problem-solving and negotiation skills.
• Ability to use logistics and freight management systems (e.g., Cello, NERP).
• Education: Degree in Logistics, Supply Chain Management, or a related field (preferred).

Job Types: Full-time, Contract

Pay: RM2,600.00 - RM3,000.00 per month

Schedule:

• Day shift
• Night shift
• Rotational shift

Supplemental Pay:

• Overtime pay

Work Location: In person