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Faculty Administrator

RM 3,000 - RM 4,500 / month

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· You shall report to the Dean for all duties assigned to you.

· You shall act as officer & secretary to Faculty Board & its standing committees, i.e. take notes and minutes of meetings, prepare agendas & other paperwork as required, ensure follow-up on actions decided at the meeting and provide the Chairs of the designated meetings and committees with administrative support.

· You shall ensure adequate provisions for meetings, agenda, minutes, invitations and or reminders to participants, refreshments, and room bookings.

· You shall provide personal support to the Dean to carry out major Faculty management tasks, including programme monitoring, annual quality review & annual strategic planning.

· You shall assist in preparation, collection and collation of information as requested, using IT packages as appropriate, including database skills, word-processing and spreadsheets; and to process data of an administrative and financial nature.

· You shall provide oral and written administrative support to the Dean & other senior staff in the form of letters, e-mail, reports, schedules, meetings, phone calls, fax relating to students and/or relevant staff.

· You shall draft and proof read correspondence and assist in the compilation of reports, using IT packages as appropriate.

· You shall maintain a diary for the Dean & the Faculty, arranging appointments, receiving visitors and making necessary travel arrangements. Ensure that schedules & meeting deadlines are met in a timely manner, with appropriate paperwork as required.

· You shall keep a record of all documentation & electronic communication, such as programme specifications, student handbooks, exam scripts, course work, and other related Faculty documentation and ensure that they are archived for the regulation period of time.

· You shall assist the Dean & senior members of Faculty staff as directed.

· You shall perform all other duties that may be assigned to you by your supervisor from time to time.

Requirement(s):

  • Bachelor/Master in any field.
  • Minimum 3-4 years working experience.
  • Excellent communication skills.
  • Pro-active and self-motivated, with the ability to work independently as well as participate within the team.
  • Able to work under pressure and meet deadlines, possess a mature attitude and a good team player.
  • Strong communication, presentation and interpersonal skills and abilities.

Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Yearly bonus

Application Question(s):

  • Expected salary

Experience:

  • managing faculty: 2 years (Preferred)

Language:

  • English (Preferred)

Work Location: In person

Application Deadline: 03/30/2025
Expected Start Date: 03/30/2025