Assistant Librarian

Join our team as a Library Assistant at our leading think-tank! This role supports research and knowledge management by assisting with book circulation, collection organization, patron services, and outreach activities. You’ll help maintain an efficient and welcoming library space, support events, and ensure researchers have access to essential resources. If you have a keen eye for detail, enjoy working in a research environment, and are passionate about knowledge-sharing, we’d love to hear from you!

Key Responsibilities

Circulation & patron services

• Manage book loans, returns, renewals, and overdue notices.
• Issue library cards and assist patrons with account-related inquiries.
• Provide friendly and efficient customer service, guiding patrons in locating materials and using library equipment (e.g. photocopiers, computers).
• Refer patrons to the librarian for in-depth research and reference support.

Collection management & organization

• Assist in cataloging and organizing books, periodicals, and digital resources.
• Shelve books accurately and perform regular shelf-reading to maintain order.
• Conduct inventory checks and assist with weeding out outdated or underutilized materials.
• Maintain accurate records of library holdings and circulation data.

Library space & event support

• Ensure the library remains clean, organized, and inviting.
• Arrange and maintain displays of featured materials.
• Assist with setting up and cleaning up for library programs, workshops, or events.

Technical & administrative support

• Operate and troubleshoot minor issues with library equipment (e.g. computers, photocopiers).
• Maintain and update patron and circulation records in the library system.
• Assist in generating reports and library usage statistics.
• Report equipment malfunctions and coordinate maintenance as needed.

Outreach & communication

• Collaborate with the Communications Team to promote library services via newsletters or social media.
• Assist in organizing outreach activities with tertiary and research institutions, public libraries, government agencies, and partner organizations.
• Support literacy and research initiatives through book recommendations and digital resource guidance.

Perform any other task as required by management.

Job Requirements

Education

• Diploma or bachelor’s degree in library science, Information Management, or related field from a recognized institute.

Professional/other relevant certification

• None.

Experience

• At least 1 year of experience in a library, academic, or research setting preferred.

Key/technical competencies

• Strong organizational and multitasking abilities.
• Good interpersonal and communication skills (English & Malay) for assisting researchers and patrons.
• Proficiency in library management systems and digital cataloging tools.
• Ability to work independently and collaboratively in a research-driven environment.
• Basic knowledge of research methodologies and information retrieval is a plus.
• Willingness to work flexible hours for events and research support as needed.

Personal attributes

• A proactive and results-oriented approach.
• Adaptability and willingness to learn.
• Ability to work independently and as part of a team.

*This position is for a fixed term of two years, inclusive of 6-month probation, and will be considered for renewal at the end of the contract.

Application

• Candidates should email the following documents to [email protected]
• A cover letter, explaining their suitability for the role in one page.
• A curriculum vitae or resume (with two academic and/or work references), not exceeding three pages.

*This position will remain open until filled and applications will be reviewed on a rolling basis. Due to the expected volume of applications, only those applicants selected for an interview will receive a reply.

Join our team as a Library Assistant at our leading think-tank! This role supports research and knowledge management by assisting with book circulation, collection organization, patron services, and outreach activities. You’ll help maintain an efficient and welcoming library space, support events, and ensure researchers have access to essential resources. If you have a keen eye for detail, enjoy working in a research environment, and are passionate about knowledge-sharing, we’d love to hear from you!

Key Responsibilities

Circulation & patron services

• Manage book loans, returns, renewals, and overdue notices.
• Issue library cards and assist patrons with account-related inquiries.
• Provide friendly and efficient customer service, guiding patrons in locating materials and using library equipment (e.g. photocopiers, computers).
• Refer patrons to the librarian for in-depth research and reference support.

Collection management & organization

• Assist in cataloging and organizing books, periodicals, and digital resources.
• Shelve books accurately and perform regular shelf-reading to maintain order.
• Conduct inventory checks and assist with weeding out outdated or underutilized materials.
• Maintain accurate records of library holdings and circulation data.

Library space & event support

• Ensure the library remains clean, organized, and inviting.
• Arrange and maintain displays of featured materials.
• Assist with setting up and cleaning up for library programs, workshops, or events.

Technical & administrative support

• Operate and troubleshoot minor issues with library equipment (e.g. computers, photocopiers).
• Maintain and update patron and circulation records in the library system.
• Assist in generating reports and library usage statistics.
• Report equipment malfunctions and coordinate maintenance as needed.

Outreach & communication

• Collaborate with the Communications Team to promote library services via newsletters or social media.
• Assist in organizing outreach activities with tertiary and research institutions, public libraries, government agencies, and partner organizations.
• Support literacy and research initiatives through book recommendations and digital resource guidance.

Perform any other task as required by management.

Job Requirements

Education

• Diploma or bachelor’s degree in library science, Information Management, or related field from a recognized institute.

Professional/other relevant certification

• None.

Experience

• At least 1 year of experience in a library, academic, or research setting preferred.

Key/technical competencies

• Strong organizational and multitasking abilities.
• Good interpersonal and communication skills (English & Malay) for assisting researchers and patrons.
• Proficiency in library management systems and digital cataloging tools.
• Ability to work independently and collaboratively in a research-driven environment.
• Basic knowledge of research methodologies and information retrieval is a plus.
• Willingness to work flexible hours for events and research support as needed.

Personal attributes

• A proactive and results-oriented approach.
• Adaptability and willingness to learn.
• Ability to work independently and as part of a team.

*This position is for a fixed term of two years, inclusive of 6-month probation, and will be considered for renewal at the end of the contract.

Application

• Candidates should email the following documents to [email protected]
• A cover letter, explaining their suitability for the role in one page.
• A curriculum vitae or resume (with two academic and/or work references), not exceeding three pages.

*This position will remain open until filled and applications will be reviewed on a rolling basis. Due to the expected volume of applications, only those applicants selected for an interview will receive a reply.