Material Management & Logistics, Specialist

ROLE PURPOSE:

• Play a core function in managing day-to-day operations related to materials management (80%) and logistics function (20%); not limited to planning, execution, problem solving and data analytics for business decision making process.
• To provide logistics operational support to the SCM Material Management & Logistics (MML) team, Operations team, Drilling team, Project team in executing all aspects of the logistics function within the Business Unit. Works are executed in support of the Company’s goals and objectives and within the governing rules of the Company, statutory requirements and external regulatory agencies.
• To support other functions such as HSSE and Operations Audit.

KEY ACCOUNTABILITIES:

HSSE Compliances & Commitment

• Demonstrate HSSE commitment in any activities and actively participate in any Company HSSE initiatives to satisfy the Company HSSE KPI/target.
• Ensure equipment is in a safe and good conditions, all equipment defect and accidents/incidents / environmental issues are reported in a timely manner to immediate supervisor.

Material Management and Inventory Control

• Act as team lead to prepare inventory data, material information, key work processes, prepare inventory management relevant reports for internal and external stakeholders, perform Internal Control of Financial Reporting (ICOFR), enforced Process Level Controls (PLC) for inventory and financial management, Procurement Compliance Self-Assessment (PCSA) and etc.
• Act as team lead for overall inventory management process from materials cataloguing, stock creation, stock level setting, stock replenishment, inventory review, inventory count, cycle count, inventory reporting, ERP management, materials handover, materials kept at 3rd party warehouse, inventory adjustment, performance reporting, material preservation, surplus identification, surplus visibility, material transfer intra and inter PAC, disposal process and disposal strategy.
• Ensure effective communication with Malaysia Business Units / Departments and other functions with respect to inventory management with key deliverables of ensuring sufficient inventory for insurance spares and critical equipment.
• Reviewed and establish key procedures relevant to Materials and Inventory Control.
• Establish Inventory Turnover Rate, implement effective Material Replenishment Plan (MRP) inclusive of plan and forecast material requirements, implement Economic Order Quantity (EOQ) strategy as per Mubadala Energy Global Material Management Standard.

Logistics Excellence

• Process and obtain all custom paperwork, verification and approval by the Malaysian Royal Custom Department, Ministry of Finance and related Departments including rig landing rights, materials / equipment movement and ensure documents are kept in order.
• Facilitate the shipping of goods from one destination to another, monitor transportation, schedule staff, orchestrate deliveries to meet destination, receives goods, coordinates delivery and prepares loads for shipment not limited via supply base, port, airport and helibase.
• Assist in the management of vessels, diesel fuel, manpower, tank cleaning services for vessels, Schedule Waste Management and other services requirement that is required at Supply Base.
• Execute logistics and related services contracts to support Mubadala Energy operations such as Base office & facilities, shipping forwarder agency, vessels and helicopter not limited to Release Order / Purchase Order issuance, Invoice verification and etc.

Governance and Stakeholders Engagement

• Manage compliance to stakeholders such as preparing report and submission to shareholders.
• Coordinate and perform (if applicable) Annual Stock Count exercise at all operational bases including offshore platform and perform yearly Inventory Review exercise.
• Lead Inventory Review Committee (IRC) meeting and strategy implementation.
• Maintain good relationship with stakeholders relevant to the logistics arrangement including other PACs, port authority, Custom Authority, Shipping/Forwarding Agent and general port service provider.
• Audit queries and process administration: To support in any logistics audit and governance issue compliance in open yard, warehouse, vessels, helicopter by authorities such as customs, PETRONAS, partners, internal/external auditors. Facilitate auditor’s queries and resolve governance issue compliance.

Cost Management

• Continuously improve the service level and cost-effectiveness in freight, Inventory/materials management, warehousing, planning and import / export operations.
• Maximized potential of tax exemptions as allowed by Laws.
• Ensuring Company strategy in managing Safety Critical Element’s inventory and Insurances Spares at its level best embedded with best commercial strategy in optimizing expenses.

KNOWLEDGE, SKILLS & EXPERIENCE:

Knowledge:

• Higher Diploma or first Degree or equivalent.
• Professional qualification is preferred but may be waived subject to experience.

Experience:

• Soundly knowledge of managing inventory from material supply planning stage until disposal process.
• Experienced in performing Annual Stock Count, Cycle Count, and produced various report with analytics data presentation for business decision making process.
• General knowledge in roles of Marine, Aviation and Logistics function with minimum knowledge in managing day-to-day operations.
• international shipping and stock management including on standard sets by stakeholders especially PETRONAS.
• Knowledge of Malaysian Master Exemption List, tax duty exemption, customs tariff requirements.
• Past proven experience in the logistics functions with Malaysian Government Ministries / Departments, well verse in statutory and external regulatory requirements.
• Minimum of ten (10) years of experience in logistics function, Inventory & Material Management, cataloguing & stock creation, warehouse management. inventory within Oil and Gas industry.

Skills:

• Communication & Attitude - Excellent communication (in Bahasa Melayu and English) and interpersonal skills
• Analytical Skills – ability to analyse data and make informed decisions to optimize inventory management process.
• Inventory Management – Proficiency in managing inventory levels to ensure availability while minimizing cost.
• Warehouse Management – Familiar with overall Warehouse process from material receiving until material return and material disposal.
• Technological Aptitude – Familiar with ERP systems like SAP and Oracle, and other relevant software.
• Problem Solving – Ability to quickly identify issues and proposed effective solutions prior implementations.
• Customer Focus – Ensuring that Logistics processes meet customer needs and enhance satisfaction through meeting deliverable settings.
• Computer Skills – Familiar with (MS Office, MS Project, Oracle System etc.,)
• Logistics Coordination – Manage transportation, distribution, and storage of materials to ensure timely delivery and compliance to regulations.

ROLE PURPOSE:

• Play a core function in managing day-to-day operations related to materials management (80%) and logistics function (20%); not limited to planning, execution, problem solving and data analytics for business decision making process.
• To provide logistics operational support to the SCM Material Management & Logistics (MML) team, Operations team, Drilling team, Project team in executing all aspects of the logistics function within the Business Unit. Works are executed in support of the Company’s goals and objectives and within the governing rules of the Company, statutory requirements and external regulatory agencies.
• To support other functions such as HSSE and Operations Audit.

KEY ACCOUNTABILITIES:

HSSE Compliances & Commitment

• Demonstrate HSSE commitment in any activities and actively participate in any Company HSSE initiatives to satisfy the Company HSSE KPI/target.
• Ensure equipment is in a safe and good conditions, all equipment defect and accidents/incidents / environmental issues are reported in a timely manner to immediate supervisor.

Material Management and Inventory Control

• Act as team lead to prepare inventory data, material information, key work processes, prepare inventory management relevant reports for internal and external stakeholders, perform Internal Control of Financial Reporting (ICOFR), enforced Process Level Controls (PLC) for inventory and financial management, Procurement Compliance Self-Assessment (PCSA) and etc.
• Act as team lead for overall inventory management process from materials cataloguing, stock creation, stock level setting, stock replenishment, inventory review, inventory count, cycle count, inventory reporting, ERP management, materials handover, materials kept at 3rd party warehouse, inventory adjustment, performance reporting, material preservation, surplus identification, surplus visibility, material transfer intra and inter PAC, disposal process and disposal strategy.
• Ensure effective communication with Malaysia Business Units / Departments and other functions with respect to inventory management with key deliverables of ensuring sufficient inventory for insurance spares and critical equipment.
• Reviewed and establish key procedures relevant to Materials and Inventory Control.
• Establish Inventory Turnover Rate, implement effective Material Replenishment Plan (MRP) inclusive of plan and forecast material requirements, implement Economic Order Quantity (EOQ) strategy as per Mubadala Energy Global Material Management Standard.

Logistics Excellence

• Process and obtain all custom paperwork, verification and approval by the Malaysian Royal Custom Department, Ministry of Finance and related Departments including rig landing rights, materials / equipment movement and ensure documents are kept in order.
• Facilitate the shipping of goods from one destination to another, monitor transportation, schedule staff, orchestrate deliveries to meet destination, receives goods, coordinates delivery and prepares loads for shipment not limited via supply base, port, airport and helibase.
• Assist in the management of vessels, diesel fuel, manpower, tank cleaning services for vessels, Schedule Waste Management and other services requirement that is required at Supply Base.
• Execute logistics and related services contracts to support Mubadala Energy operations such as Base office & facilities, shipping forwarder agency, vessels and helicopter not limited to Release Order / Purchase Order issuance, Invoice verification and etc.

Governance and Stakeholders Engagement

• Manage compliance to stakeholders such as preparing report and submission to shareholders.
• Coordinate and perform (if applicable) Annual Stock Count exercise at all operational bases including offshore platform and perform yearly Inventory Review exercise.
• Lead Inventory Review Committee (IRC) meeting and strategy implementation.
• Maintain good relationship with stakeholders relevant to the logistics arrangement including other PACs, port authority, Custom Authority, Shipping/Forwarding Agent and general port service provider.
• Audit queries and process administration: To support in any logistics audit and governance issue compliance in open yard, warehouse, vessels, helicopter by authorities such as customs, PETRONAS, partners, internal/external auditors. Facilitate auditor’s queries and resolve governance issue compliance.

Cost Management

• Continuously improve the service level and cost-effectiveness in freight, Inventory/materials management, warehousing, planning and import / export operations.
• Maximized potential of tax exemptions as allowed by Laws.
• Ensuring Company strategy in managing Safety Critical Element’s inventory and Insurances Spares at its level best embedded with best commercial strategy in optimizing expenses.

KNOWLEDGE, SKILLS & EXPERIENCE:

Knowledge:

• Higher Diploma or first Degree or equivalent.
• Professional qualification is preferred but may be waived subject to experience.

Experience:

• Soundly knowledge of managing inventory from material supply planning stage until disposal process.
• Experienced in performing Annual Stock Count, Cycle Count, and produced various report with analytics data presentation for business decision making process.
• General knowledge in roles of Marine, Aviation and Logistics function with minimum knowledge in managing day-to-day operations.
• international shipping and stock management including on standard sets by stakeholders especially PETRONAS.
• Knowledge of Malaysian Master Exemption List, tax duty exemption, customs tariff requirements.
• Past proven experience in the logistics functions with Malaysian Government Ministries / Departments, well verse in statutory and external regulatory requirements.
• Minimum of ten (10) years of experience in logistics function, Inventory & Material Management, cataloguing & stock creation, warehouse management. inventory within Oil and Gas industry.

Skills:

• Communication & Attitude - Excellent communication (in Bahasa Melayu and English) and interpersonal skills
• Analytical Skills – ability to analyse data and make informed decisions to optimize inventory management process.
• Inventory Management – Proficiency in managing inventory levels to ensure availability while minimizing cost.
• Warehouse Management – Familiar with overall Warehouse process from material receiving until material return and material disposal.
• Technological Aptitude – Familiar with ERP systems like SAP and Oracle, and other relevant software.
• Problem Solving – Ability to quickly identify issues and proposed effective solutions prior implementations.
• Customer Focus – Ensuring that Logistics processes meet customer needs and enhance satisfaction through meeting deliverable settings.
• Computer Skills – Familiar with (MS Office, MS Project, Oracle System etc.,)
• Logistics Coordination – Manage transportation, distribution, and storage of materials to ensure timely delivery and compliance to regulations.