Receptionist Cum Admin Assistant (F/M)

Axens Malaysia is looking for a

Receptionist Cum Admin Assistant (F/M)

Localisation : MALAYSIA

Axens Presentation :

Axens group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical recycling of plastics, all natural gas treatment and conversion options along with water treatment and carbon capture. The offer includes technologies, equipment, furnaces, modular units, catalysts, adsorbents and related services. Axens is also specialized in Carbon Capture. Axens is ideally positioned to cover the entire value chain, from feasibility study to unit start-up and follow-up throughout the entire unit life cycle. This unique position ensures the highest level of performance with a reduced environmental footprint. Axens global offer is based on highly trained human resources, modern production facilities and an extended global network for industrial, technical supports & commercial services.

Axens combines the friendliness of a company on a human scale and the influence of a multinational environment whose customers are spread over more than 85 countries.

Axens is an IFP Group company.

The Admin Department is the backbone of the company, ensuring everything runs smoothly behind the scenes. With strong teamwork, efficiency, and continuous improvement, we contribute to the company’s success every day.

Missions :

As A Receptionist cum Admin Assistant Focus On front desk operations and office administration tasks, Reporting Directly to Assistant to Directors,

Your main missions will be as follows:

Reception Management

Manage front desk – Handing phone calls & walk in visitors, manage incoming & outgoing letters & courier

Administration Function

• Pantry items, drinking water, office supplies and stationery stock check and replenishment.
• Replenish PPE items linked to sanitary (facemask, wet tissue, sanitizer) in the office whenever supply running low following the QHSE rules in place.
• Manage employee business travel booking record (air fare and hotel), liaise with travel agent and prepare travel documents for employee whenever necessary.
• Download, check and verify office general expenses vendors invoices for Finance team payment processing.
• Maintain and update employee and office general purchase vendors contact list.
• Issue Purchase Order for office general purchases.
• Keep and manage office access keys bundle.
• Keep track on DBKL license and renew upon expiry.
• Liaise with printing vendor on name card printing for employee, brochures flyers… and training handbooks.
• Keep track and maintain and First Aid kid in the office i.e keeping record of the medicine list and monitor stock and expiry date.
• Ensure meeting room main door is close before going back unless it is in used at that moment.
• Others admin task as and when occurs.
  
  
  

Office Repair & Maintenance

• Liaise with building management with regard to maintenance of office facilities.
• Liaise with contractor for air-cond, photocopier, office equipment servicing, lights bulk replacement etc
• Supervise office cleaner, monitor attendance and daily cleaning work.
• Tracking and record calibration of gas detector.
  
  
  

HR Admin Function

• Arrange appointment for pre-employment check-up for new employee and collect medical report.
• Upload documents, make appointment and monitor approval status for expats employees EP, DP etc application & renewal in Expatriate Services Division (ESD) portal. Submission of the original copy to government department at Putrajaya.
• Create new access card for new joiner and manage employee access card if any issue.
• Create AXA employee insurance certificate as and when requested by employee on business travelling.
  
  
  

Knowledge and Required Level :

• Those with 3 to 5 years of working exposure or experience in a similar role will have an advantage but not essential.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and ability to handle confidential information.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to work independently and collaboratively in a team environment.
  
  
  

Associated Skills :

• Be organized and detail-oriented – Manage multiple tasks efficiently while maintaining accuracy.
• Be proactive and resourceful – Take initiative in handling administrative tasks and problem-solving.
• Be customer-oriented – Provide a welcoming and professional first impression for visitors and employees.
• Be an effective communicator – Convey information clearly, both verbally and in writing.
• Be a team player – Collaborate with various departments to ensure smooth office operations.
• Be adaptable and eager to learn – Stay open to learning new tools, processes, and company policies.
• Be positive and solution-focused – Approach challenges with a problem-solving mindset and a professional attitude.
• Maintain confidentiality and professionalism – Handle sensitive information with discretion and integrity.
  
  
  

“At Axens, we challenge stereotypes and clichés.

It is actually the foundation of our commitment to Diversity Equity & Inclusion.

Only your talent and personality matter to us!”

Axens Malaysia is looking for a

Receptionist Cum Admin Assistant (F/M)

Localisation : MALAYSIA

Axens Presentation :

Axens group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical recycling of plastics, all natural gas treatment and conversion options along with water treatment and carbon capture. The offer includes technologies, equipment, furnaces, modular units, catalysts, adsorbents and related services. Axens is also specialized in Carbon Capture. Axens is ideally positioned to cover the entire value chain, from feasibility study to unit start-up and follow-up throughout the entire unit life cycle. This unique position ensures the highest level of performance with a reduced environmental footprint. Axens global offer is based on highly trained human resources, modern production facilities and an extended global network for industrial, technical supports & commercial services.

Axens combines the friendliness of a company on a human scale and the influence of a multinational environment whose customers are spread over more than 85 countries.

Axens is an IFP Group company.

The Admin Department is the backbone of the company, ensuring everything runs smoothly behind the scenes. With strong teamwork, efficiency, and continuous improvement, we contribute to the company’s success every day.

Missions :

As A Receptionist cum Admin Assistant Focus On front desk operations and office administration tasks, Reporting Directly to Assistant to Directors,

Your main missions will be as follows:

Reception Management

Manage front desk – Handing phone calls & walk in visitors, manage incoming & outgoing letters & courier

Administration Function

• Pantry items, drinking water, office supplies and stationery stock check and replenishment.
• Replenish PPE items linked to sanitary (facemask, wet tissue, sanitizer) in the office whenever supply running low following the QHSE rules in place.
• Manage employee business travel booking record (air fare and hotel), liaise with travel agent and prepare travel documents for employee whenever necessary.
• Download, check and verify office general expenses vendors invoices for Finance team payment processing.
• Maintain and update employee and office general purchase vendors contact list.
• Issue Purchase Order for office general purchases.
• Keep and manage office access keys bundle.
• Keep track on DBKL license and renew upon expiry.
• Liaise with printing vendor on name card printing for employee, brochures flyers… and training handbooks.
• Keep track and maintain and First Aid kid in the office i.e keeping record of the medicine list and monitor stock and expiry date.
• Ensure meeting room main door is close before going back unless it is in used at that moment.
• Others admin task as and when occurs.
  
  
  

Office Repair & Maintenance

• Liaise with building management with regard to maintenance of office facilities.
• Liaise with contractor for air-cond, photocopier, office equipment servicing, lights bulk replacement etc
• Supervise office cleaner, monitor attendance and daily cleaning work.
• Tracking and record calibration of gas detector.
  
  
  

HR Admin Function

• Arrange appointment for pre-employment check-up for new employee and collect medical report.
• Upload documents, make appointment and monitor approval status for expats employees EP, DP etc application & renewal in Expatriate Services Division (ESD) portal. Submission of the original copy to government department at Putrajaya.
• Create new access card for new joiner and manage employee access card if any issue.
• Create AXA employee insurance certificate as and when requested by employee on business travelling.
  
  
  

Knowledge and Required Level :

• Those with 3 to 5 years of working exposure or experience in a similar role will have an advantage but not essential.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and ability to handle confidential information.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to work independently and collaboratively in a team environment.
  
  
  

Associated Skills :

• Be organized and detail-oriented – Manage multiple tasks efficiently while maintaining accuracy.
• Be proactive and resourceful – Take initiative in handling administrative tasks and problem-solving.
• Be customer-oriented – Provide a welcoming and professional first impression for visitors and employees.
• Be an effective communicator – Convey information clearly, both verbally and in writing.
• Be a team player – Collaborate with various departments to ensure smooth office operations.
• Be adaptable and eager to learn – Stay open to learning new tools, processes, and company policies.
• Be positive and solution-focused – Approach challenges with a problem-solving mindset and a professional attitude.
• Maintain confidentiality and professionalism – Handle sensitive information with discretion and integrity.
  
  
  

“At Axens, we challenge stereotypes and clichés.

It is actually the foundation of our commitment to Diversity Equity & Inclusion.

Only your talent and personality matter to us!”