Executive Assistant

Key Responsibilities

Administrative Support

• Manage the executive's calendar, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, presentations, and legal documentation.
• Draft, proofread, and edit formal letters, contracts, and other critical documents.
• Ensure all legal documentation aligns with organizational policies and compliance standards.
• Maintain confidentiality of sensitive information at all times.

  Communication

  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Screen and direct phone calls, emails, and messages to appropriate parties.
  • Prepare and manage official communications with a high level of accuracy and professionalism.

    Meeting Coordination

    • Arrange and coordinate meetings, conferences, and travel itineraries.
    • Prepare agendas, document detailed minutes, and ensure follow-ups on action items.

      Office and Document Management

      • Maintain and organize physical and digital files, records, and databases for easy accessibility.
      • Ensure accurate and timely updates of legal and corporate documentation.
      • Track and replenish office supplies as needed.

        Event and Project Assistance

        • Support in planning and executing corporate events and team activities.
        • Conduct research and data collection to support strategic initiatives and decision-making processes.

Qualifications and Skills

Education

• Bachelor’s degree in Business Administration, Legal Studies, Office Management, or a related field.

  Experience

  • 5 years of experience as an Executive Assistant, Secretary, or in a similar role.
  • Demonstrated expertise in drafting formal letters, contracts, and legal documents.

    Technical Skills

    • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), Google suite and document management software.
    • Knowledge of legal terminology and document formatting practices.

      Key Competencies

      • Exceptional organizational and time management skills.
      • Strong written and verbal communication abilities, particularly in formal correspondence.
      • High attention to detail and accuracy in legal and administrative tasks.
      • Ability to handle multiple priorities and adapt to a fast-paced environment.
      • Professionalism and discretion in handling sensitive matters.

• Birthday leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development