EXECUTIVE ASSISTANT

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our executive team in a dynamic wellness organization. This role will involve handling administrative tasks and providing cross-departmental support, ensuring the smooth operation of our wellness programs, services, and internal teams. The ideal candidate will be able to manage different tasks from various wellness-related departments, demonstrate excellent communication skills, and have a passion for promoting health and well-being in a corporate setting.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and organizing meetings across multiple departments within the wellness organization.
• Coordinate and organize travel arrangements for the executive team and department members involved in wellness events, retreats, or business travel.
• Prepare, edit, and proofread documents, reports, and presentations, collaborating with wellness departments such as nutrition, fitness, mental health, and more.
• Act as a liaison between executives, staff, clients, and external wellness partners, ensuring efficient communication across teams and promoting a culture of wellness.
• Handle phone calls, emails, and other correspondence on behalf of the executive team, ensuring quick responses to wellness program inquiries and requests.
• Maintain an organized filing system, both physical and electronic, ensuring all wellness program documentation, client records, and health-related materials are up to date and accessible.
• Assist with special wellness projects, research, and other tasks as assigned by the executive team, helping develop and implement new wellness initiatives or services.
• Manage and prioritize incoming requests and issues, delegating tasks effectively to different departments, such as HR, wellness coaches, or fitness teams.
• Coordinate wellness-related events, workshops, seminars, and retreats, including liaising with external wellness experts and facilitating internal wellness programs.
• Track wellness program budgets and help manage financial reports, ensuring alignment across departments for resource allocation.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Language:

• Mandarin (Preferred)
• English (Required)

Work Location: In person