Admin Assistant

• Answer and direct phone calls
• Organize and schedule meetings and appointments, Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms, assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, Order office supplies
• Book travel arrangements, Submit and reconcile expense reports
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;
• Maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Maintain up-to-date employee leave records
• Renewal of Company registrations (CIDB, MOF)
• Renewal of insurance for premise, projects, staffs
• Assist in maintaining company secretarial documents and coordination of company secretarial matters

Job Type: Full-time

Benefits:

• Free parking
• Health insurance

Schedule:

• Monday to Friday

Application Deadline: 11/30/2023