HR Assistant

The Job:

We are looking for a highly organized and proactive HR Assistant to support the Human Resources department, focusing on coordinating training programs, managing competency assessments, and supporting safety and health initiatives. This role combines administrative, clerical, and health and safety duties to ensure the smooth operation of HR processes, training, and compliance. The ideal candidate will be detail-oriented, reliable, and passionate about promoting employee safety, wellness, and development.

Key Responsibilities:

1. Training Coordination

• Assist in the planning, scheduling, and coordination of training programs, including internal and external workshops, seminars, and e-learning opportunities.
• Collaborate with department heads to assess training needs and ensure alignment with company goals and employee development objectives.
• Coordinate logistics for training sessions (e.g., room booking, materials preparation, coordination with trainers or guest speakers).
• Maintain up-to-date training records and ensure compliance with company learning requirements.

2. Competency Assessment

• Support the coordination and tracking of employee competency assessments across departments.
• Work with managers to ensure timely and effective completion of competency assessments for employees.
• Assist in analyzing results from assessments and prepare reports identifying skill gaps and development needs.
• Support in designing personalized development plans based on assessment outcomes and feedback.
• Keep accurate records of employee competencies and assessment outcomes.

3. Employee Support

• Provide employees with information about training programs, competency assessments, and development opportunities.
• Address employee queries related to training schedules, course content, and assessment processes.
• Promote a positive learning environment, encouraging employee participation in training and assessment activities.

4. Safety & Health Support

• Assist in coordinating employee safety and health training programs, ensuring all staff are up-to-date on required safety certifications and procedures.
• Maintain records of safety training and compliance certifications for all employees.
• Support the Health and Safety Officer in organizing safety drills, meetings, and workshops.
• Help monitor compliance with safety protocols, including emergency response procedures, and risk management practices.
• Ensure that safety and health documentation, such as incident reports and training logs, are accurately maintained and updated in accordance with company policies.
• Collaborate with HR and Health and Safety teams to assist in risk assessments, employee well-being programs, and maintaining a safe workplace culture.

5. Administrative & Clerical Support

• Assist with the preparation of various HR reports, such as training completion rates and assessment outcomes.
• Monitor employee attendance for training programs and ensure accurate tracking in HR systems.
• Prepare and send employees training invitations, reminders, and follow-up emails.
• Perform general clerical duties such as data entry, filing, photocopying, and scanning documents.
• Assist with onboarding activities, including preparing training schedules for new hires.
• Provide administrative support for other HR functions, including performance evaluations, employee recognition programs, and benefits administration.
• Support the HR team with day-to-day office operations and other required administrative tasks.
• Assist in maintaining confidentiality of HR records and ensuring compliance with data protection regulations.

The Person:

• Diploma or Bachelor's degree in Human Resources, Business Administration, Occupational Health & Safety, or a related field (preferred).
• 1-2 years of experience in an HR assistant or administrative support role, ideally with a focus on training, safety, or employee development (preferred).
• Basic knowledge of safety and health regulations (OSHA, local safety guidelines).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Proficiency with MS Office (Word, Excel, PowerPoint)
• Ability to handle confidential information and demonstrate professionalism and integrity.
• Strong communication skills (written and verbal) and interpersonal abilities.
• Experience in handling HR administrative tasks, including document management and reporting.

If you’re a motivated, adaptable, and detail-oriented individual who thrives in a fast-paced environment, we invite you to apply and become a valuable part of our HR team, contributing to the growth and development of our employees.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM4,000.00 per month

Benefits:

• Free parking
• Health insurance
• Work from home

Schedule:

• Monday to Friday

Work Location: In person

Application Deadline: 03/07/2025