Purchasing Executive

Role Overview

• The Purchasing Executive supports procurement activities by handling purchase orders, liaising with suppliers, and maintaining inventory records.
• This role ensures smooth purchasing operations by utilizing catering software for efficient inventory and purchasing management.

  Key Responsibilities

  1. Purchase Order & Supplier Coordination:

  • Process purchase orders and ensure timely delivery of supplies.
  • Communicate with suppliers to confirm orders, delivery schedules, and resolve any issues.
  • Verify invoices against received goods and coordinate with the accounts team for payments.

    2. Inventory Monitoring & Stock Control:

    • Update and manage stock records in the catering software.
    • Assist in conducting stock checks and audits to ensure accurate inventory levels.
    • Coordinate with kitchen staff to track ingredient usage and restock as needed.

      3. Cost Management & Reporting:

      • Compare supplier prices and provide cost analysis reports to the Senior Purchasing Executive.
      • Assist in budgeting and cost-saving initiatives.
      • Maintain procurement records and generate reports for management review.

        4. Administrative & Compliance Support:

        • Ensure all purchasing activities comply with food safety and hygiene regulations.
        • Keep updated records of supplier certifications and product specifications.
        • Assist in software training and troubleshooting for purchasing and inventory tracking.

• Minimum 2 years of purchasing or inventory management experience.
• Familiarity with digital procurement tools.
• Strong negotiation and communication skills.
• Ability to maintain accurate procurement records and reports.
• Basic knowledge of food safety regulations and compliance.
• Proficiency in Microsoft Office and inventory management software.

• EPF / SOCSO
• Annual leave