Tender Assistant

Tender Assistant

Job Summary:

We are seeking a detail-oriented Tender Assistant to support the tendering process for our organization. The ideal candidate will assist in preparing tender documents, coordinating submissions, and ensuring compliance with relevant regulations. This role requires strong organizational skills, the ability to meet strict deadlines, and proficiency in handling documentation and administrative tasks related to tenders.

Key Responsibilities:

• Tender Preparation & Documentation:
• Assist in preparing and compiling tender documents, proposals, and quotations.
• Ensure all tender submissions comply with the requirements and deadlines.
• Maintain and update the database of tenders, bids, and procurement opportunities.
• Coordination & Communication:
• Liaise with internal departments (e.g., finance, legal, procurement) to gather necessary documents and approvals.
• Communicate with clients, vendors, and government agencies regarding tender-related queries.
• Assist in obtaining necessary certifications, licenses, and approvals required for tenders.
• Compliance & Regulations:
• Ensure all tenders comply with company policies, legal requirements, and procurement guidelines (e.g., CIDB, MOF, MITI regulations).
• Monitor updates on government and private sector tenders through portals such as ePerolehan, MyPROCUREMENT, and other tendering platforms.
• Administrative Support:
• Organize and maintain all tender-related documents and records.
• Track submission deadlines and follow up on tender results.
• Assist in post-tender clarifications and contract documentation.

Requirements:

• Diploma or Degree in Business Administration, Procurement, Finance, or a related field.
• Minimum 1–3 years of experience in tender administration or procurement.
• Familiarity with ePerolehan, eTender, or private sector procurement systems is an advantage.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work under pressure and meet strict deadlines.
• Good communication skills in Bahasa Malaysia and English (both written and spoken).

Preferred Qualifications:

• Experience in handling government tenders and procurement processes.
• Knowledge of tender laws, contract terms, and risk assessment.
• Ability to work independently and as part of a team.

Salary & Benefits:

• Competitive salary based on experience.
• Medical and insurance benefits.
• Career growth opportunities within the procurement and contract management sector.

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

• Flexible schedule
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Work from home

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• George Town: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of tender submission experience do you have?

Experience:

• Office Administration: 3 years (Required)

Work Location: In person

Expected Start Date: 03/16/2025