HR & Admin Manager

Job Summary:

We are looking for a HR & Admin Manager to oversee the full spectrum of HR and Administrative operations for our company,including the management of a diverse workforce and administrative functions. This role will be responsible for ensuring smooth HR processes,promoting a positive working environment, maintaining HR policies, managing employee relations, and supporting the day-to-day administrative functions related to both the HQ and Nilai Factory. The successful candidate will work closely with various departments, manage recruitment, and ensure compliance with company policies, while overseeing HR matters at our HQ and Nilai factory.

Key Responsibilities:

HR Functions:

Payroll Processing & Liaison: Work closely with the outsourced payroll team to ensure accurate processing of employee payroll and ensure compliance and alignment with company pay policies.

Policy & Handbook Management: Review and update company policies, maintaining a comprehensive employee handbook that reflects the company’s culture and legal compliance.

Staff Welfare & Benefits: Oversee employee benefits, including staff claims processing, health and wellness initiatives, and promotional events.

Recruitment & Staffing: Oversee the recruitment process for both local and foreign staff. Ensure timely sourcing, hiring, and onboarding of new employees within budget.

Employee Relations: Foster a positive working environment, manage employee grievances, and provide counseling for both employees and management.

Disciplinary & Termination Procedures: Implement and enforce company policies, handle disciplinary actions and termination processes.

People Development: Implement employee development programs, including training, mentorship, and career growth opportunities.

Foreign Workers Management: Liaise with immigration or agents on matters related to foreign employees, ensuring all legal and regulatory requirements are met.

HR Admin & Documentation: Prepare and maintain employee records, letters, memos, and any other documentation required for HR functions.

Cost Control: Collaborate with department heads to monitor and control headcount and training costs.

Admin Functions:

Office & Factory Maintenance: Ensure the upkeep and smooth running of both HQ and Factory facilities, including regular maintenance and management of administrative supplies.

Grant Management: Handle all kind of grant applications, reporting, and compliance.Safety & Health: Ensure compliance with safety and health regulations within both HQ and Factory, promoting a safe working environment for all employees.

ISO Documentation Control: Act as the ISO Document Controller, ensuring all necessary documents are properly maintained, stored, and updated for audits and compliance purposes.

Requirements:

• Degree holder or equivalent qualification in Human Resources, Business Administration, or related fields.
• Minimum of 5 years of managerial role in HR & Admin functions, with a strong focus on HR operations and people management.
• Experience in manufacturing or similar industries is highly preferred.
• Strong knowledge of HR processes, policies, and employment and labour act requirements, including foreign worker management.
• Demonstrated ability to manage a diverse workforce (including foreign workers).
• Excellent communication skills and the ability to effectively engage with all levels of staff.
• Strong organizational and multitasking abilities with attention to detail.
• Proficient in MS Office and HR management software.
• Willingness to travel to Nilai factory as needed for HR matters. At least once a week and as and when needed.

Key Attributes:

• Strong leadership skills and ability to manage and develop a team.
• Proven ability to manage complex HR and administrative tasks with a hands-on approach.
• Proactive, resourceful, and solution-oriented.
• Strong interpersonal and conflict resolution skills.
• Ability to work under pressure and adapt to changing priorities.
• Excellent planning and cost management skills.

Benefits:

* Fixed Basic Salary + EPF + SOCSO + EIS

* 5 Days Week* Company Mobile Phone and Laptop Provided

* Company Uniform, T-Shirt and Jacket Provided

* Annual Leave for 14days and above

* Panel Clinic & Life Insurance Medical Card Provided

* Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building

* Annual Performance Bonus & Increment based on KPI

* Dental Scheme

* Master Jaya Toastmaster Club

* Site and Travel Allowance

* Provide Training to Develop Skill and Knowledge

Job Type: Full-time

Pay: RM6,500.00 - RM8,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Work Location: In person