HR & Admin Officer

Provide support to human resource management, programs and services that contribute to company and employee goals

Main Accountabilities

• Assist in posting job advertisements and schedule interviews and follow up with candidates.
• Prepare onboarding materials and coordinate orientation sessions for new hires.
• Apply grant and claim from HRDCorp for training class, either in-house or external class, co-ordinates with training provider.
• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.
• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.
• Handle incoming and outgoing correspondence, maintain, and update administrative records, such as business licenses and group insurance.
• Schedule meetings and prepare meeting rooms.
• Prepare performance assessments for staff due for confirmation.
• Oversee the coordination of annual performance reviews.
• Support the HR team with ad-hoc projects and tasks when needed.

Qualifications, Experience and Technical Skill

• A positive, proactive attitude with a genuine willingness to learn and grow in HR.
• Minimum Diploma or bachelor’s degree in human resources, Business Administration, or a related field.
• 2-3 years of experience in an HR and administrative role.
• Basic knowledge of key HR functions, such as recruitment, training and employee relations.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook.
• Discretion with personal and confidential information.