Administration Executive

Job Summary: The Administration Executive at Borneo Nature Tours Sdn Bhd is responsible for managing administrative tasks and providing support to ensure efficient operation of the office. This role includes additional responsibilities in purchasing duties, ensuring the timely procurement of goods and services required for the company's operations. The ideal candidate will have strong organisational skills, attention to detail, and experience in both administration and purchasing functions. Key Responsibilities: Administrative Support: 1. Manage day-to-day administrative tasks, including filing, scheduling, correspondence, and record-keeping. 2. Assist in the preparation of reports, presentations, and other documents as needed. 3. Coordinate meetings, appointments, and travel arrangements for staff and management. Office Management: 1. Ensure the smooth operation of office facilities, including maintenance, supplies, and equipment. 2. Handle incoming and outgoing communications, including phone calls, emails, and mail. 3. Maintain office supplies inventory and place orders as necessary. Purchasing Duties: 1. Oversee the procurement process, including sourcing suppliers, obtaining quotes, and negotiating contracts. 2. Ensure timely and cost-effective purchasing of goods and services required for company operations. 3. Maintain accurate records of purchases, suppliers, and pricing information. 4. Monitor inventory levels and coordinate with relevant departments to anticipate future needs. Vendor Management: 1. Develop and maintain relationships with suppliers and vendors to ensure reliable supply chains. 2. Evaluate and select suppliers based on quality, reliability, and cost-effectiveness. 3. Resolve any issues or discrepancies with suppliers regarding deliveries, invoices, or quality of goods. Financial Administration: 1. Assist in budget preparation and expense management for administrative and purchasing activities. 2. Process invoices and payments related to procurement and office expenses. 3. Maintain accurate financial records and prepare reports as required. Compliance and Documentation: 1. Ensure compliance with company policies, procedures, and regulatory requirements. 2. Maintain organised and up-to-date records of all administrative and purchasing activities. 3. Assist in the preparation and submission of necessary documentation for audits and inspections. Qualifications: 1. Proven experience in an administrative role with additional responsibilities in purchasing. 2. Strong organisational and multitasking skills with attention to detail. 3. Excellent communication and interpersonal skills. 4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. 5. Ability to work independently and as part of a team. 6. Knowledge of procurement processes and best practices. 7. Familiarity with budget management and financial record-keeping. 8. Ability to travel and work in a remote location (whenever required) and adapt to the unique challenges it presents. 8. Degree or diploma in Business Administration, Management, or a related field. 9. Previous experience in a similar role within the tourism or hospitality industry is an advantage. 10. Knowledge of local suppliers and vendors in Sabah is an advantage. 11. Previous experience working in a remote or environmentally sensitive location is an advantage. 12. Due to strict local immigration policies, only local candidate will be considered.