Assistant Manager - HR & General Affair

Japanese company in Malaysia Assistant Manager - HR & General Affair Place: Wisma UOA Damansara (MRT Samantan) Salary: up to RM 8,000 Job Type: Permanent; Full-time WORKING HOURS: Monday - Friday: 8:30am - 17:50pm JOB FUNCTION: * The Assistant Manager - HR is responsible for managing the human resources functions within the organization, including recruitment, employee relations, performance management, and compliance with labor laws. * The Assistant Manager - GA is responsible for administering office support for internal departments, including office environment arrangements. Additionally, the GA supports the work of the MD as the person in charge of compliance and internal control. * The ideal candidate will demonstrate strong interpersonal skills and a passion for fostering a positive workplace culture. * We are looking for someone who can take on the responsibility of managing the Corporate Management Department in the near future. JOB RESPONSIBILITIES: 1.Recruitment & Staffing: * Manage the end-to-end recruitment process, including job postings, screening resumes, conducting interviews, and onboarding new hires. * Collaborate with department heads to identify staffing needs and develop job descriptions. * Prepare PCs, office cards, and other equipment for staff, including explaining the rules and regulations, to ensure a smooth onboarding process. 2.Employee Relations: * Act as the main point of contact for employee inquiries, concerns, and grievances to ensure a positive and productive work environment. * Promote a positive work environment and address employee issues in a timely manner. 3.Performance Management: * Work with the MD to develop a performance appraisal system and assist in its implementation. * Provide guidance to managers on performance issues and career development plans. * Work closely with the Regional CoE for the global performance management system implementation. 4.Training & Development: * Identify training needs and coordinate employee development programs. * Facilitate workshops and training sessions as needed. * Work closely with HRDF and other government agencies as required. * Collaborate with the Regional CoE on specific training needs or interventions. 5.General Affairs: * Manage office administration, including facilities, procurement, and general office maintenance. * Support office operations and the marketing/sales team’s activities as a back-office function, including business travel arrangements. * Communicate with vendors about office administration matters (excluding F&A). * Maintain accurate employee work records/annual leave and ensure compliance with company policies and labor regulations. * Prepare HR-related reports and analyze employee data to inform decision-making. * Organize internal company events such as company gatherings, team-building exercises, and celebrations to foster team spirit. * Support the managing director and assist with projects or initiatives that require coordination across multiple departments. 6.Compliance and Governance: * Ensure compliance with relevant laws and company policies. * Support the development and implementation of HR policies and procedures that comply with legal standards. * As a compliance officer, work with the MCG and MTPC to provide training and create an environment that promotes compliance with requirements. * Understand the PhAMA promotion code and the situation in the pharmaceutical industry, and revise, educate, and implement internal rules and regulations when required. 7.Internal Control: * Develop internal regulations and SOPs for business operations in cooperation with the MD, and establish an internal control system. * Enforce company policies and procedures that comply with local regulations and align with business objectives. 8.Employee Welfare: * Develop and implement employee welfare programs and initiatives to enhance job satisfaction and well-being. * Stay informed about important news related to the pharmaceutical industry and labor laws for the relevant departments. * Maintain good relationships with government officials (e.g., police, local government, labor institutions), educational institutions, other companies, and community members. 9.Corporate Social Responsibility (CSR): * Support the development and implementation of CSR initiatives that align with the company’s values and goals. * Encourage employee participation in CSR activities and promote a culture of social responsibility within the organization. QUALIFICATION: * Bachelor’s degree in Human Resources, Business Administration, or a related field. An MBA is preferred. * Minimum of 7-8 years of experience in HR or GA-related roles (or 4-5 years, if more suitable). * Knowledge of employment laws, regulatory requirements, employee welfare, and HR best practices in Malaysia. * Excellent communication skills, both verbal and written, in English and Mandarin. * Proficiency in HR software, including Workday, and Microsoft Office Suite (Excel, Word, PowerPoint). * Ability to handle sensitive information with confidentiality. * Experience in event planning and management is highly desirable. BENEFITS: Benefits and allowances are entitled, and will be disclosed during interview. REMARK: * Permanent position * New Placement