Sales Admin:- Provide support to the Sales Team in the development of quotations, submission of tenders, preparation of technical specifications, and creation of brochures, among other materials.
- Conduct follow-ups with clients regarding previously sent quotations and business proposals to ensure timely responses and engagement.
- Facilitate the processing of Purchase Orders into Sales Orders for the Sales Team by coordinating effectively with other departments, including Administration and Operations, Project Management, and Business Solutions.
- Coordinate with suppliers to obtain updated price lists and systematically document this information in OneDrive for the Sales Team's reference and utilization.
- Assist the Sales and Marketing Manager in the management of customer relationship management (CRM) systems to enhance client interactions and data organization.
- Collaborate with the Sales Team in the development of sales presentation decks, ensuring the incorporation of specific instructions and relevant product information.
- Organize and schedule sales meetings and site visits to promote effective client engagement and relationship building.
- Provide comprehensive assistance to the Sales Team across all operational aspects to enhance efficiency and productivity.
Office Admin:- Administrative perform liaison, coordination and organizational tasks in support of managers and team and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
- Responsible for administrative duties such as filing, sorting mail, application forms & all kinds of data entry work.
- Assisting in the purchasing or acquisition orders & all kinds of licenses & insurance renewal.
- Responsible for answering & attending all calls and redirecting to relevant staff members, taking messages & assembling mailing.
- Manage & cross-check employee expenses & claims before handing them over to the Finance Department.
- Overseeing & taking the initiative to maintain office facilities and equipment.
- Coordinate in-house and external training programme for employees.
- Coordinate or lead on company events or activities such as Annual Dinner, Birthday Party etc.
