Project Coordinator

The Assistant Project Coordinator plays a crucial role in supporting the planning, execution, and completion of projects within an organization. Working closely with project managers and cross-functional teams, the Assistant Project Coordinator ensures smooth project operations by managing administrative tasks, update Asana, facilitating communication, and contributing to the overall success of the project. Key Responsibilities: Project Planning Support: - Assist in developing project plans, timelines, and budgets. - Collaborate with project managers to identify project objectives and milestones. - Help in the creation and maintenance of project documentation. - Serve as a liaison between project teams, stakeholders, and external partners. - Facilitate regular communication channels, ensuring all team members are informed of project updates. - Schedule and organize meetings, prepare agendas, and document meeting minutes. - Utilize Asana, the project management tool, to update and manage project tasks, timelines, and dependencies. - Ensure that project information in Asana is accurate, up-to-date, and reflects the current status of tasks. - Collaborate with team members to ensure seamless integration of Asana into the project workflow. - Maintain accurate and up-to-date project documentation, including project plans, status reports, and risk registers. - Collaborate with team members to ensure project deliverables meet quality standards. - Perform regular reviews to identify and address any issues affecting project quality. - Assist in identifying potential risks and issues related to project execution. - Assist in coordinating resources, both human and material, to ensure they align with project requirements. - Track resource utilization and availability. - Provide general administrative support to the project management team. - Assist in the procurement of necessary materials and services. Qualifications: - Diploma/Bachelor’s degree in business administration, project management, or a related field. Proven experience in project coordination or a similar role. - Strong organizational and multitasking skills. - Excellent communication and interpersonal skills. - Proficient in project management tools and software, especially Asana. - Detail-oriented and able to work effectively in a fast-paced environment.