SECRETARY & ADMINISTRATION SUPPORT

Job Duties: 1. Provides comprehensive administrative and organizational support to the VP. 2. The PA manages day-to-day tasks, coordinates meetings, handles correspondence, and ensures that the VP’s office runs smoothly. Job Responsibilities: 1. Schedule and maintain the VP’s calendar, including meetings, travel, and appointments, ensuring optimal time management. 2. Plan and organize domestic and international travel, including booking flights, accommodations, and transportation. 3. Screen phone calls, emails, and other correspondence. Respond or redirect inquiries as appropriate and manage internal and external communications. 4. Prepare presentations, reports, and documents for meetings and presentations. Take meeting notes and track follow-ups. 5. Organize meetings, conferences, and events. Ensure the VP is prepared with all necessary materials and documentation. 6. Assist in the coordination of key projects and initiatives led by the VP, ensuring deadlines and tasks are met. 7. Handle sensitive information with the utmost discretion and professionalism. 8. Ensure the VP’s office runs efficiently, including ordering supplies, maintaining office organization, and overseeing minor administrative tasks. 9. Assess incoming tasks and prioritize them for the VP, helping to ensure effective time management. 10. Greet visitors with a warm, friendly, and professional demeanor when they arrive at the office or building.