Flight Operations Document Control Executive

We are seeking a highly motivated and experienced Flight Operations Document Control Executive to join the AirAsia X Berhad team. Supporting the Flight Operations department, you will be responsible for managing and controlling flight operations documents, ensuring adherence to internal and external document management standards and procedures. This role will cover both local and international flight operations, ensuring the availability, accuracy, and compliance of all relevant documentation

Main Responsibilities:

Document Management and Control:

• Manage and control all flight operations documents, whether internal or external.
• Liaise with relevant organizations such as manufacturers and suppliers to secure necessary flight operations documents and support.
• Produce and maintain a master listing of all flight operations documents and ensure availability to relevant parties.
• Ensure the proper placement of flight operations documents onboard aircraft and distribution to relevant departments, stations, and users.
• Conduct periodic surveillance of flight operations documents to ensure they are current and accurate.
• Ensure all controlled flight operations documents are up-to-date and complete.

Collaboration and Support:

• Assist the EFB (Electronic Flight Bag) administrator in executing EFB-related tasks.
• Keep and maintain flight operations documents with accurate revision status. Ensure documents are appropriately identified as "MASTER," "CONTROLLED COPY," or "SUPERSEDED."

Document Storage and Filing:

• Implement and maintain an efficient and effective filing system for documents to ensure easy retrieval and secure storage.
• Ensure backup copies (both hard and soft) of flight operations documents are available and kept in a safe, secure location.

Procurement and Training:

• Oversee the procurement and sourcing of printing support for manuals and documents.
• Continuously improve competency by ensuring relevant skills are acquired and informing the superior of any required training.

Compliance and Audit:

• Undertake necessary corrective and preventive actions resulting from compliance monitoring and audit program findings.

Additional Responsibilities:

• Perform any other relevant duties as assigned by the Director of Flight Operations (DFO) or the Chief Pilot Training and Development (CPTD).

Education Requirements:

• Diploma in the aviation field is highly recommended.

Experience Requirements:

• Fresh graduates are encouraged to apply.
• Candidates with aviation backgrounds will be given added preference.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Ability to liaise with multiple stakeholders effectively.
• Familiarity with flight operations documentation systems and EFB systems is an advantage.
• Knowledge of compliance standards and document control procedures.
• Ability to work independently as well as within a team.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

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