Deputy Bursar

RM 7,000 - RM 8,000 / month

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Key Responsibilities:

1. Financial Leadership and Operations

Oversee and manage the University’s financial operations, including tuition, fee structures, billing, and payment collections.
Ensure timely and accurate processing of disbursements, including payroll, student refunds, scholarships, and vendor payments.
Develop, implement, and monitor financial policies, procedures, and internal controls to ensure compliance with university policies, Malaysian financial regulations, and auditing standards.
Prepare and manage the University’s annual budget, monitor expenditures, and align them with revenue streams to maintain fiscal responsibility.
Supervise and review daily financial transactions to ensure accuracy, integrity, and compliance with established policies.

2. Student Accounts and Revenue Management

Oversee the accurate billing of tuition, fees, and other charges to student accounts, ensuring transparency and timely communication.
Supervise the reconciliation of student accounts, including adjustments for financial aid, scholarships, or withdrawals.
Resolve escalated inquiries or disputes from students, parents, or other stakeholders regarding account discrepancies, payment plans, and refunds.
Manage delinquent accounts by issuing reminders, contacting debtors, and coordinating with external collection agencies to ensure recovery.
Monitor and process commission claims from Business Development and Marketing teams for internal and external agents.

3. Budgeting, Financial Reporting, and Compliance

Prepare detailed financial reports, including income and expense statements, cash flow analyses, and financial projections, for presentation to university leadership.
Conduct monthly, quarterly, and annual reconciliations of financial records in collaboration with the Finance Department.
Coordinate with external auditors to facilitate financial audits and ensure compliance with statutory requirements.
Submit financial reports to regulatory bodies, including the Ministry of Higher Education (MOHE) and tax authorities, ensuring timely and accurate compliance.
Stay updated on regulatory changes in Malaysian financial and tax laws, adapting policies to meet evolving requirements.

4. System Optimization and Technology Management

Oversee the operation and maintenance of the Student Information System (SIS) to ensure data accuracy and process efficiency.
Lead system upgrades, testing, and implementation to enhance operational workflows.
Ensure seamless integration of financial systems with other university platforms, optimizing data flow and reducing redundancies.
Identify and implement technological solutions to improve financial operations and user experience.

5. Risk Management and Internal Controls

Establish robust internal controls to minimize financial risks and ensure compliance with internal and external regulations.
Monitor financial risks, including cash flow challenges and delinquent accounts, and implement mitigation strategies.
Conduct periodic reviews and updates to policies and procedures to reflect current regulations and best practices.

6. Collaboration and Coordination

Work closely with key departments such as Admissions, STAR (Student Admission and Registration), and
Marketing to ensure alignment of financial processes and communication.
Collaborate with the Finance Department to assess financial performance, identify challenges, and implement corrective actions as needed.
Partner with Business Development teams to monitor revenue-generating activities and ensure proper financial tracking and reporting.

7. Leadership and Staff Development

Supervise, mentor, and evaluate the performance of the Deputy Bursar and other finance team members, ensuring accountability and professional growth.
Develop and conduct training programs to equip the finance team with updated knowledge, skills, and tools.
Promote a collaborative and high-performing work culture within the finance team.
Serve as a role model for ethical financial practices and decision-making.

8. Stakeholder Engagement and Communication

Act as the primary contact for financial inquiries from students, parents, faculty, and external stakeholders.
Represent the university in financial discussions with external agencies, government bodies, and financial partners.
Provide clear and transparent communication to all stakeholders regarding financial matters, including fee structures, payment deadlines, and policies.
Foster positive relationships with students and staff to address concerns and provide guidance on financial matters.

9. Other Responsibilities

Assume full responsibility for financial operations across all campuses during the absence of senior finance officials.
Regularly update the Bursar’s Office Procedures Manual to reflect current practices and regulations.
Participate in university committees and task forces to provide financial insights and recommendations.
Undertake other tasks as assigned by university leadership to support institutional goals.

Job Type: Full-time

Pay: RM7,000.00 - RM8,000.00 per month

Benefits:

Schedule:

Work Location: In person