Paralegal

• Legal department digitization project: migration of paper records to an electronic document management and matter management portal; Assist the legal team in managing the contract lifecycle management tool; Create signed contract archive and matter folders; scanning, labelling and uploading of legal and corporate records; • Document manager for legal department: Administer digital signatures, document management and tracking; maintaining signed contracts database and databases for precedents, filing templates and know-how; assist in setting up document workflow processes and controls. • Online work intake form: Manage, monitor and coordinate online legal work request form, help improve overall workflow processes; • Assist company secretarial manager with maintenance of electronic database for corporate registers, records and forms; • Address internal inquiries and run training on database access for business stakeholders; • Respond to information requests, whether for M&A projects or legal/corporate records from internal stakeholders • Assist in preparing periodic reports for the legal department; • Assist in organization of department meetings; • Assist in tracking statutory deadlines and case management; • Administer accounts for relevant electronic portals, whether internal or governmental, for legal department purposes, including e-signature tools; • General law department administrative duties, including document proofreading, invoice management and processing, track legal expenditure, compile service agreements from law firms + providers. • General ad hoc tasks required by the lawyers, including draft/proofread internal policies, NDAs and procurement agreements, create Power Point slides for training, research, prepare internal reports and Power Point presentations. This description of responsibilities is non exhaustive. It may be amended from time to time based on the business needs.