Talent Coordinator

Job Details

Job Description:

At Altera, we are pioneers in field-programmable gate array (FPGA) technology, driving innovation across industries from telecommunications to aerospace. As part of our mission to attract top-tier talent, we are seeking a highly organized and detail-oriented Talent Coordinator to support our recruiting efforts. This individual will play a critical role in ensuring a seamless candidate experience from initial interview to onboarding. The ideal candidate must be adaptable, possess excellent communication skills, and thrive in a fast-paced environment where priorities shift quickly.

Key Responsibilities

Candidate Logistics & Interview Coordination:

• Assist recruiters in managing candidate logistics from interview to first day.
• Coordinate logistics between candidates, recruiters, hiring managers, and interview teams.
• Schedule and organize phone screens, virtual and on-site interviews.
• Arrange travel and accommodations for candidates as needed.
• Send calendar invites and provide interview summary communications for senior leadership roles.
  
  

Candidate Experience & On-Site Support

• Act as a liaison between the company and candidates.
• Ensure electronic application forms are completed.
• Confirm interview schedules and ensure interviews run smoothly.
• Maintain conference room readiness and ensure video links and access details are shared.
• Escort candidates to onsite interviews as required.
  
  

Recruitment Administration & Reporting

• Execute Workday tasks and update candidate details in interview and requisition tracking tools.
• Support recruiters with candidate and requisition management tasks.
• Ensure recruiter requests are accurately tracked and communicated in a timely manner.
• Distribute a weekly summary report and a mid-week summary for high-priority positions.
• Manage recruitment-related expenses, ensuring adherence to budget allocations and processing monthly expense reports.
  
  

Event & Project Coordination

• Assist with coordination and project management of recruiting networking events.
• Provide general administrative support to the recruiting team as needed.
• Interact professionally with staff across multiple office locations.
  
  

Qualifications

Minimum Qualifications:

• 5+ years of executive administrative and program management experience or an equivalent combination of education and experience.
  
  

Required Skills (3+ years of experience):

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience booking complex domestic and international travel.
• Experience supporting senior management or high-level projects.
• Strong written and verbal communication skills, particularly with senior corporate leaders.
• Familiarity with communication platforms including chat, video conferencing, file storage, and CRM tools.
  
  

Preferred Qualifications

• Strong problem-solving skills and ability to make sound decisions independently.
• Ability to manage sensitive and confidential information with discretion.
• Self-motivated with the ability to meet deadlines independently.
• Ability to anticipate department needs and proactively initiate actions.
• Effective multitasking skills with the ability to reprioritize as needed.
• Experience working in a dynamic and rapidly changing environment.
  
  

Job Type

Contract Employee (Fixed Term)

Shift

Shift 1 (Malaysia)

Primary Location:

Penang 14

Additional Locations:

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Job Details

Job Description:

At Altera, we are pioneers in field-programmable gate array (FPGA) technology, driving innovation across industries from telecommunications to aerospace. As part of our mission to attract top-tier talent, we are seeking a highly organized and detail-oriented Talent Coordinator to support our recruiting efforts. This individual will play a critical role in ensuring a seamless candidate experience from initial interview to onboarding. The ideal candidate must be adaptable, possess excellent communication skills, and thrive in a fast-paced environment where priorities shift quickly.

Key Responsibilities

Candidate Logistics & Interview Coordination:

• Assist recruiters in managing candidate logistics from interview to first day.
• Coordinate logistics between candidates, recruiters, hiring managers, and interview teams.
• Schedule and organize phone screens, virtual and on-site interviews.
• Arrange travel and accommodations for candidates as needed.
• Send calendar invites and provide interview summary communications for senior leadership roles.
  
  

Candidate Experience & On-Site Support

• Act as a liaison between the company and candidates.
• Ensure electronic application forms are completed.
• Confirm interview schedules and ensure interviews run smoothly.
• Maintain conference room readiness and ensure video links and access details are shared.
• Escort candidates to onsite interviews as required.
  
  

Recruitment Administration & Reporting

• Execute Workday tasks and update candidate details in interview and requisition tracking tools.
• Support recruiters with candidate and requisition management tasks.
• Ensure recruiter requests are accurately tracked and communicated in a timely manner.
• Distribute a weekly summary report and a mid-week summary for high-priority positions.
• Manage recruitment-related expenses, ensuring adherence to budget allocations and processing monthly expense reports.
  
  

Event & Project Coordination

• Assist with coordination and project management of recruiting networking events.
• Provide general administrative support to the recruiting team as needed.
• Interact professionally with staff across multiple office locations.
  
  

Qualifications

Minimum Qualifications:

• 5+ years of executive administrative and program management experience or an equivalent combination of education and experience.
  
  

Required Skills (3+ years of experience):

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience booking complex domestic and international travel.
• Experience supporting senior management or high-level projects.
• Strong written and verbal communication skills, particularly with senior corporate leaders.
• Familiarity with communication platforms including chat, video conferencing, file storage, and CRM tools.
  
  

Preferred Qualifications

• Strong problem-solving skills and ability to make sound decisions independently.
• Ability to manage sensitive and confidential information with discretion.
• Self-motivated with the ability to meet deadlines independently.
• Ability to anticipate department needs and proactively initiate actions.
• Effective multitasking skills with the ability to reprioritize as needed.
• Experience working in a dynamic and rapidly changing environment.
  
  

Job Type

Contract Employee (Fixed Term)

Shift

Shift 1 (Malaysia)

Primary Location:

Penang 14

Additional Locations:

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.