Combat System Integration Engineer (fresh graduates)
Naval Group Malaysia is hiring a full-time Executive Assistant for permanent position based in Kuala Lumpur.
The ideal candidate will support executives with scheduling, correspondence, travel, and document management while ensuring confidentiality. Strong organizational and communication skills are essential.
Responsibilities:
Provide personal administrative support to the Managing Director, Chief Operating Officer, the Chief Finance Officer and the Sales Manager:
• Maintain Executive’s appointment schedule by planning and scheduling meetings, conferences teleconferences and travel
• Arrange and co-ordinate meetings and events
• Provide general administrative assistance, calls, correspondence, and appointments accordingly as requested by Management with customers, government authorities…
• Prepare and edit correspondence, communications, presentations and other documents
• Provide support, logistic and follow-up for meeting, courtesy call for Management
• Maintain customer confidence and protect operations by keeping information confidential
• Monitor, screen, respond to and distribute incoming communications and answer and manage incoming call to the Executives
• Receive and interact with incoming visitors and external clients
• Liaise with employees at all level
• Record, transcribe and distribute minutes of meetings
• Conduct research, collect and analyze data to prepare reports and documents
• Develop and carry out an efficient documentation and filling system / design and maintain database
• Manage operationally the Receptionist/Administrative Assistant and the two Drivers
Qualifications:
• Bachelor’s Degree in Office Management, Business Management, Business Administration, or any relevant field
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Proven experience in providing support at Director level (same industry would be a plus)
Skills required:
• Ability to multitask and prioritize daily workload
• Time Management
• Proficiency in English and Bahasa
• Reporting skills
• Team work
• Excellent skills in Microsoft Office
• High level verbal and written communications skills
• Energetic professional
• Scheduling/organization
• Presentation skills
• Travel logistics
• Discretion and Confidentiality
• Qualification as personal assistant would be considered an advantage
• Team spirit / ability to work as a team
• Adaptability
• French speaking (is a plus)
About Naval Group Malaysia:
Naval Group Malaysia is a 100% subsidiary of the French Naval Group. Naval Group Malaysia houses the Group's Country Management Division and manages major naval programmes in Malaysia such as the construction of Gowind Corvettes and the maintenance of Scorpene submarines for the Royal Malaysian Navy. Naval Group Malaysia also specializes in the functional integration of sensors, actuators and high-tech systems for combat systems and has developed its own indigenous CMS hardware and software.
Naval Group Malaysia is hiring a full-time Executive Assistant for permanent position based in Kuala Lumpur.
The ideal candidate will support executives with scheduling, correspondence, travel, and document management while ensuring confidentiality. Strong organizational and communication skills are essential.
Responsibilities:
Provide personal administrative support to the Managing Director, Chief Operating Officer, the Chief Finance Officer and the Sales Manager:
• Maintain Executive’s appointment schedule by planning and scheduling meetings, conferences teleconferences and travel
• Arrange and co-ordinate meetings and events
• Provide general administrative assistance, calls, correspondence, and appointments accordingly as requested by Management with customers, government authorities…
• Prepare and edit correspondence, communications, presentations and other documents
• Provide support, logistic and follow-up for meeting, courtesy call for Management
• Maintain customer confidence and protect operations by keeping information confidential
• Monitor, screen, respond to and distribute incoming communications and answer and manage incoming call to the Executives
• Receive and interact with incoming visitors and external clients
• Liaise with employees at all level
• Record, transcribe and distribute minutes of meetings
• Conduct research, collect and analyze data to prepare reports and documents
• Develop and carry out an efficient documentation and filling system / design and maintain database
• Manage operationally the Receptionist/Administrative Assistant and the two Drivers
Qualifications:
• Bachelor’s Degree in Office Management, Business Management, Business Administration, or any relevant field
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Proven experience in providing support at Director level (same industry would be a plus)
Skills required:
• Ability to multitask and prioritize daily workload
• Time Management
• Proficiency in English and Bahasa
• Reporting skills
• Team work
• Excellent skills in Microsoft Office
• High level verbal and written communications skills
• Energetic professional
• Scheduling/organization
• Presentation skills
• Travel logistics
• Discretion and Confidentiality
• Qualification as personal assistant would be considered an advantage
• Team spirit / ability to work as a team
• Adaptability
• French speaking (is a plus)
About Naval Group Malaysia:
Naval Group Malaysia is a 100% subsidiary of the French Naval Group. Naval Group Malaysia houses the Group's Country Management Division and manages major naval programmes in Malaysia such as the construction of Gowind® Corvettes and the maintenance of Scorpene® submarines for the Royal Malaysian Navy. Naval Group Malaysia also specializes in the functional integration of sensors, actuators and high-tech systems for combat systems and has developed its own indigenous CMS hardware and software.