We are looking for a detail-oriented and proactive Finance & Admin Senior Executive to oversee financial operations, ensure compliance, and support business processes. This role will be responsible for managing financial records, processing transactions, ensuring timely reporting, and assisting with audits, tax matters, and administrative functions. The ideal candidate will have strong organizational skills and the ability to work collaboratively with the finance team.
Key Responsibilities:
I. Finance & Accounts Responsibilities
A) Monthly Financial Operations:
- Complete the monthly closing process with precision by ensuring every transaction is accurately recorded and reconciled including journal entries and payroll vouchers.
- Perform comprehensive bank reconciliations to validate deposits, withdrawals, and payments against both internal records and external statements.
- Manage all bank transactions—processing deposits, withdrawals, and payments—to uphold the highest standards of accuracy and compliance.
- Oversee the Accounts Payable and Receivables to identify and resolve any discrepancies, ensuring a smooth and efficient month-end close.
B) Budgeting & Cash Flow Management:
- Update monthly budget files to reflect current financial performance and project future trends. In addition, prepare the annual budget file for management review by outlining revenue projections, expenditure forecasts, and capital requirements to support strategic planning.
- Perform weekly settlement processing by managing payments, updating receipts, and processing settlements, ensuring optimal cash flow.
- Maintain comprehensive payment listings to track all incoming and outgoing funds meticulously. Regularly analyze budget variances and communicate significant deviations to management for prompt corrective actions.
C) Financial Reporting & Audit:
- Prepare and present detailed year-end management accounts that provide a clear and transparent view of the company’s financial performance.
- Address audit queries promptly and thoroughly, ensuring full compliance with regulatory standards. Assist with tax matters by coordinating with external advisors, preparing necessary documentation, and ensuring timely submissions.
- Liaise with the Company Secretary as needed for any secretarial and compliance updates, ensuring the organization stays aligned with regulatory requirements.
D) Bank Relationship & Online Banking Management:
- Oversee all bank-related activities by handling banking needs and setting up online banking systems. Ensure seamless integration of online banking platforms with existing financial operations, manage ongoing relationships with banking partners, and promptly resolve any bank-related issues to maintain operational efficiency.
II. Administrative Responsibilities
A) Licensing & Contract Administration:
- Oversee merchant’s License Agreement and Account applications and manage the acquisition and renewal of business and premise licenses as and when required.
- Coordinate with service providers to verify, maintain, and update contractual agreements, ensuring that all contracts remain current and compliant.
- Effectively manage vendor relationships by negotiating terms, tracking renewal dates, and ensuring continuity of services without interruption.
2) Documentation & Records Management:
- Oversee the management of all financial and administrative documentation, including record keeping, to ensure accuracy and compliance.
3) Cross-Departmental Collaboration & Executive Support:
- Work closely with the CFO and CEO to deliver timely, data-driven insights that streamline critical business operations. Act as a strategic partner by coordinating cross-functional initiatives and ensuring that key operational processes align with the company’s overall objectives.
Qualifications & Skills:
- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of 3 years of experience in accounting and finance in commercial line will be an advantage
- Proficiency in SQL and Microsoft Office
- Strong knowledge of financial reporting, budgeting, and auditing processes
- Excellent organizational and analytical skills
- Ability to manage multiple tasks and meet deadlines
- Strong communication skills and ability to work collaboratively
- Experience in handling regulatory and compliance matters
We are looking for a detail-oriented and proactive Finance & Admin Senior Executive to oversee financial operations, ensure compliance, and support business processes. This role will be responsible for managing financial records, processing transactions, ensuring timely reporting, and assisting with audits, tax matters, and administrative functions. The ideal candidate will have strong organizational skills and the ability to work collaboratively with the finance team.
Key Responsibilities:
I. Finance & Accounts Responsibilities
A) Monthly Financial Operations:
- Complete the monthly closing process with precision by ensuring every transaction is accurately recorded and reconciled including journal entries and payroll vouchers.
- Perform comprehensive bank reconciliations to validate deposits, withdrawals, and payments against both internal records and external statements.
- Manage all bank transactions—processing deposits, withdrawals, and payments—to uphold the highest standards of accuracy and compliance.
- Oversee the Accounts Payable and Receivables to identify and resolve any discrepancies, ensuring a smooth and efficient month-end close.
B) Budgeting & Cash Flow Management:
- Update monthly budget files to reflect current financial performance and project future trends. In addition, prepare the annual budget file for management review by outlining revenue projections, expenditure forecasts, and capital requirements to support strategic planning.
- Perform weekly settlement processing by managing payments, updating receipts, and processing settlements, ensuring optimal cash flow.
- Maintain comprehensive payment listings to track all incoming and outgoing funds meticulously. Regularly analyze budget variances and communicate significant deviations to management for prompt corrective actions.
C) Financial Reporting & Audit:
- Prepare and present detailed year-end management accounts that provide a clear and transparent view of the company’s financial performance.
- Address audit queries promptly and thoroughly, ensuring full compliance with regulatory standards. Assist with tax matters by coordinating with external advisors, preparing necessary documentation, and ensuring timely submissions.
- Liaise with the Company Secretary as needed for any secretarial and compliance updates, ensuring the organization stays aligned with regulatory requirements.
D) Bank Relationship & Online Banking Management:
- Oversee all bank-related activities by handling banking needs and setting up online banking systems. Ensure seamless integration of online banking platforms with existing financial operations, manage ongoing relationships with banking partners, and promptly resolve any bank-related issues to maintain operational efficiency.
II. Administrative Responsibilities
A) Licensing & Contract Administration:
- Oversee merchant’s License Agreement and Account applications and manage the acquisition and renewal of business and premise licenses as and when required.
- Coordinate with service providers to verify, maintain, and update contractual agreements, ensuring that all contracts remain current and compliant.
- Effectively manage vendor relationships by negotiating terms, tracking renewal dates, and ensuring continuity of services without interruption.
2) Documentation & Records Management:
- Oversee the management of all financial and administrative documentation, including record keeping, to ensure accuracy and compliance.
3) Cross-Departmental Collaboration & Executive Support:
- Work closely with the CFO and CEO to deliver timely, data-driven insights that streamline critical business operations. Act as a strategic partner by coordinating cross-functional initiatives and ensuring that key operational processes align with the company’s overall objectives.
Qualifications & Skills:
- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of 3 years of experience in accounting and finance in commercial line will be an advantage
- Proficiency in SQL and Microsoft Office
- Strong knowledge of financial reporting, budgeting, and auditing processes
- Excellent organizational and analytical skills
- Ability to manage multiple tasks and meet deadlines
- Strong communication skills and ability to work collaboratively
- Experience in handling regulatory and compliance matters