Admin Executive

JOB DESCRIPTION 1.Administrative Support: Provide general administrative support to School, staff, and students, including answering phones, responding to emails, and handling inquiries. Manage calendars and schedules for School and administrative staff, including scheduling appointments, meetings, and events. 2. Document Preparation, Data Entry and Record Keeping: Prepare and format documents, reports, presentations, meeting minutes and other materials as needed. Perform data entry tasks, maintain accurate records, and update databases and spreadsheets as required. 3. Correspondence, Filing and Organization: Draft and proofread correspondence, memos, and other written communications on behalf of School or administrative staff. Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible. 4. Meeting Support and Event Coordination: Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements. Assist in planning and organizing university college events, workshops, conferences, and other activities. 5. Student Support: Provide support to students, including assisting with registration, course scheduling, and other administrative tasks related to student services. 6. Strategic Planning Support: Assist in the development and implementation of strategic plans, goals, and objectives for the university college's administrative functions. REQUIREMENTS: *Possess at least a Diploma or Degree in any field. *Preferably 1 to 2 years of working experience. Fresh graduates are encouraged to apply. *Good time management, organisational, communication and interpersonal skills. *Ability to multi-task and interact with all levels of people. *Experience in the education industry and knowing a Mandarin would be an added advantage. *Able and willing to take additional responsibilities, passionate and keen to learn and apply new knowledge and skills. *A team player