Secretary to the Vice President

Key Responsibilities:

Executive Support & Schedule Management

• Maintain and coordinate the executive’s agenda, including planning appointments, board meetings, conferences, and travel arrangements.
• Act as a liaison between the Vice President and internal/external stakeholders to ensure smooth communication.

Documentation & Communication

• Draft, edit, and finalize correspondence, reports, contracts, speeches.
• Screen and prioritize incoming calls, emails, and other communications, redirecting as appropriate.

Meeting Coordination & Translation

• Attend high-level meetings, take minutes, and follow up on action items.
• Provide real-time translation during business negotiations, client visits, and international conferences.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or related fields
• Minimum 3–5 years of experience as an executive secretary or senior administrative role, preferably in multinational corporations.
• Advanced English proficiency with exceptional translation and bilingual communication skills, fluent in Chinese.

Key Responsibilities:

Executive Support & Schedule Management

• Maintain and coordinate the executive’s agenda, including planning appointments, board meetings, conferences, and travel arrangements.
• Act as a liaison between the Vice President and internal/external stakeholders to ensure smooth communication.

Documentation & Communication

• Draft, edit, and finalize correspondence, reports, contracts, speeches.
• Screen and prioritize incoming calls, emails, and other communications, redirecting as appropriate.

Meeting Coordination & Translation

• Attend high-level meetings, take minutes, and follow up on action items.
• Provide real-time translation during business negotiations, client visits, and international conferences.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or related fields
• Minimum 3–5 years of experience as an executive secretary or senior administrative role, preferably in multinational corporations.
• Advanced English proficiency with exceptional translation and bilingual communication skills, fluent in Chinese.