Accounts & Administrative Executive (Contract)

About the Company

Construction and real estate development company

Responsibilities:

Accounting Support:

• Assist in daily accounting tasks such as bookkeeping, managing invoices, processing payments, and preparing financial reports.
• Bank Negara Malaysia Reporting: Prepare and submit quarterly reports to Bank Negara Malaysia.
• Payment Request: Prepare and submit payment requests for the 15th DHM & 30th DHM.
• Bank Reconciliation: Prepare monthly bank reconciliation for DHM to ensure all transactions are accurately recorded.
• Financial Reporting: Support month-end closing procedures, reconciliation of accounts, and preparation of management reports for DHM.
• Inter-company Transactions: Prepare inter-company listing (DHM-DHML) and ensure accurate reporting between the two entities.
• Journal Entries & Invoices: Prepare journal entries, process invoices, and ensure accurate posting to the general ledger.
• E-invoicing Implementation: Support the implementation of e-invoicing for LHDN, ensuring compliance with local tax regulations.
• System Migration: Assist in the migration of accounting software from AutoCount to SAP S/4HANA, ensuring smooth transition and data integrity.
• Documentation: Maintain accurate records of transactions and manage all necessary financial and administrative documentation.
• Other ad-hoc tasks: Provide support to the finance team and senior management as needed for other related tasks.

Administration and Compliance related

• Expatriate Visa: Prepare supporting documents for the renewal of expatriate visas.
• IT Support: Communicate with IT support when employees face laptop-related issues and ensure timely resolution.
• Email Hosting Management: Manage email hosting by creating, removing, or adding user accounts as needed.Resolving IT issues and dealing with vendors on IT issues such as internet problems or email problems.
• Preparation of letters to other companies.
• Prepare and serve drinks/beverages to visitors.

Qualifications:

• Education: Diploma or degree in Accounting, Finance, or Business Administration.
• Experience: 3 to 5 years of relevant experience in accounting and administrative roles, preferably in a corporate environment.

Skills:

• Proficient in Microsoft Office, especially Excel.
• Knowledge of accounting software (e.g., AutoCount, SAP S4hana) is a plus.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Detail-oriented and able to manage confidential information.

Addition Information:

WorkingLocation: UOA Business Park, No 1, Jalan Pengaturcara U1/51A, Seksyen U1, 40150 Shah Alam, Selangor, Malaysia.

About the Company

Construction and real estate development company

Responsibilities:

Accounting Support:

• Assist in daily accounting tasks such as bookkeeping, managing invoices, processing payments, and preparing financial reports.
• Bank Negara Malaysia Reporting: Prepare and submit quarterly reports to Bank Negara Malaysia.
• Payment Request: Prepare and submit payment requests for the 15th DHM & 30th DHM.
• Bank Reconciliation: Prepare monthly bank reconciliation for DHM to ensure all transactions are accurately recorded.
• Financial Reporting: Support month-end closing procedures, reconciliation of accounts, and preparation of management reports for DHM.
• Inter-company Transactions: Prepare inter-company listing (DHM-DHML) and ensure accurate reporting between the two entities.
• Journal Entries & Invoices: Prepare journal entries, process invoices, and ensure accurate posting to the general ledger.
• E-invoicing Implementation: Support the implementation of e-invoicing for LHDN, ensuring compliance with local tax regulations.
• System Migration: Assist in the migration of accounting software from AutoCount to SAP S/4HANA, ensuring smooth transition and data integrity.
• Documentation: Maintain accurate records of transactions and manage all necessary financial and administrative documentation.
• Other ad-hoc tasks: Provide support to the finance team and senior management as needed for other related tasks.

Administration and Compliance related

• Expatriate Visa: Prepare supporting documents for the renewal of expatriate visas.
• IT Support: Communicate with IT support when employees face laptop-related issues and ensure timely resolution.
• Email Hosting Management: Manage email hosting by creating, removing, or adding user accounts as needed.Resolving IT issues and dealing with vendors on IT issues such as internet problems or email problems.
• Preparation of letters to other companies.
• Prepare and serve drinks/beverages to visitors.

Qualifications:

• Education: Diploma or degree in Accounting, Finance, or Business Administration.
• Experience: 3 to 5 years of relevant experience in accounting and administrative roles, preferably in a corporate environment.

Skills:

• Proficient in Microsoft Office, especially Excel.
• Knowledge of accounting software (e.g., AutoCount, SAP S4hana) is a plus.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Detail-oriented and able to manage confidential information.

Addition Information:

WorkingLocation: UOA Business Park, No 1, Jalan Pengaturcara U1/51A, Seksyen U1, 40150 Shah Alam, Selangor, Malaysia.