Operation Admin Executive

What you'll be doing -Manage correspondence, including handling phone calls, emails and written communication -Organize and maintain office filing systems, records, photocopying, printing and data entry -Coordinate travel arrangements, including booking flights, accommodation and transportation -Act as a liaison between different departments to improve job flow and efficiency. Work closely with teams to ensure proper communication and task management. -Provide support for meetings and events, including preparing agendas and taking minutes -Assist with the preparation and processing of invoices, purchase orders and other financial documents -Handle staff petty cash claim -Independent able to liaise, arrange and book with government authorities such as DOSH, PUSPAKOM &, etc. -Provide regular updates and reports on operational tasks, status of inspections, and any issues encountered during coordination. -Ensure renewal of foreign worker permit, company vehicle insurance, road tax and etc are processed on time and achieve compliance. -Assist in packing stock for daily orders. -Arrange for courier services whenever necessary. -Troubleshoot and resolve operational issues, ensuring a smooth process for both internal teams and external stakeholders. -Fluent Mandarin (spoken and/ written skills). What we're looking for Proven experience in an administrative or operations role. Experience with government authorities (e.g., DOSH, PUSPAKOM) and regulatory compliance is a plus. Ability to communicate and coordinate with multiple departments and external parties. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines Strong verbal and written communication skills, with a professional and friendly demeanour Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) A keen eye for detail and the ability to work accurately and efficiently A team player with the flexibility to adapt to changing priorities The position requires working alternate Saturdays to ensure business operations continue smoothly.