Receptionist Cum Admin

Job scope Reception Duties General reception duties (e.g. incoming calls, attending to guests and visitors, handling of incoming/outgoing couriers and mails, etc.). General office building maintenance & repairs - (e.g. office lights, glass doors, etc.). General office equipment maintenance & repairs (e.g. copier, shredder, stationery items, pantry appliances, etc.). Booking management of office meeting rooms, meeting pod and related requests (e.g. seating capacity, equipment set-up & power-off after being use / Serving of refreshment to guest upon request, housekeeping of rooms, etc.). Update of desk phone directory. Routine Admin Duties Office Cleaner Manage the office cleaner. Follow up on ad-hoc request to be completed by the office cleaner. Monitor performance of the office cleaner and follow up with Operation for a replacement if she is absent. Vendors Work with Senior Admin Executive to monitor and manage office pantry and stationery supplies. Monitor conditions of office plants, arrange with vendor for replacement whenever necessary. To liaise with tele-cable contractor whenever necessary. Routine schedule checks on meeting room facilities with vendor / IT (such as projectors /video conference system). Usher vendor for routine and regular maintenance for pest control, fire extinguishers, security systems and etc. Act as coordinator for any verifications between internal staff and vendors. Manage printing like business card , booklet printing, etc . Handle and attend to staffs on any request such as pest control , water purifier , counting machine , archiving request, PPE ,etc. Requirements : • Must be able to speak Mandarin • Must be willing to go for interview Face-to-Face • Proven work experience as a Receptionist, Front Office Representative or similar role • Proficiency in Microsoft Office applications • Hands-on experience with office equipment (e.g.printers) • Professional attitude and appearance • Solid written and verbal communication skills • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks • Customer service attitude