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Requirements
Pre-Contract
Pre-Contract
- Oversee the entire tendering process from initiation to approval, ensuring adherence to management guidelines
- Manage tender award processes in alignment with Management approvals
- Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets
- Understand and collate project & technical information. Ensure missing or ambiguous information is being reviewed and resolved to ensure tender completeness
- Prepare Procurement Strategy and Tender Events Schedule
- Preparation of Project Execution Plan, contractual/commercial/financial matters
- Manage Pre-Qualification exercise; review, summarise and score Pre-Qualification returns; review Pre-Qualification Report
- Manage full tender documentation (such as front-end tender documents, tender forms, schedule of works/rates, bills of quantities, warranty format, specific project information, etc.) in line with in-house processes and procedures
- Manage tender invitation, tender clarifications and addendum
- Following tender returns, prepare tender analysis (prior to tender interview) and final tender analysis (post-tender interview) on commercial submissions. Lead on review of all commercial, financial and contractual matters such as cost-levelling, understanding of financial statements (debt ratio), exclusions and assumptions, completeness of tender forms/submissions, etc
- Prepare tender interview meetings, issuance of post-tender clarification together with the consultant
- Prepare tender assessment and recommendation report together with Project Manager
- File all recommendation reports and communications until approval is received
- Issuance of Letter of Intent, Contract Document
- Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights
- Manage collation of documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Variation Orders, Final Accounts
- Manage and monitor the update of all relevant project documents/ registers such as Contract Register, Project Register, Variation Claims, Cost Reports, etc. ensuring current status clarity on contracting arrangement and payment applications
- Raise alert on non-compliant or outstanding matters such as contracting arrangements, payment matters and change orders/variation orders for contracts
- Ensure all contractual and commercial documents are duly filed regularly on to project folders. These include but not limited to Variation Order, Cost Report, Final Account; Letter of Intent, Contract, Payment Claims/Certificates, Variation, Final Accounts
- Ensure audit compliance of commercial & contractual documentation in compliance with established governance
- Process payment applications for projects in compliance with established governance
- Ensure all payment applications are within the contracted payment period and in line with the current and latest Construction Industry Payment and Adjudication Act, 2012 (CIPAA)
- Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets
- Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights
- Manage the tracking of changes to the design and/or construction work and assist in assessing entitlement against contract requirements, adjusting budget projections accordingly
- Review cost reporting and supporting financial information - Manage and monitor regular cost reporting on changes, cost to complete, contingency, cashflow,
- Set up and maintain library of key trade schedule of rates for pricing and benchmarking
- Manage the project team in project closeout process including handover documentation
- Preparation and closeout of final account and financial reconciliation
- Technical knowledge: Familiar with Standard Conditions of Contract including PAM, PWD
- Market Knowledge: Familiarity with local market knowledge of pricing trends
- Excellent numeracy skills: Advanced working knowledge of MS Excel and MS Word
- Communication: Excellent verbal and written communication skills
- Problem solving has the ability to confidently work through problems and find solutions
- Collaboration: displays the ability to work in a team. Excellent relationship-building and interpersonal skills
- Desire to learn: displays a willingness and enthusiasm to learn and be guided by Senior Managers and stays up to date with the latest industry information
- To be considered for this role, qualified with an undergraduate degree in quantity surveying, commercial management or a related construction subject
- The ideal candidate will have a minimum of 7 years of experience in a similar role
- Strong English communication skills and excellent time management skills are required
Requirements
Pre-Contract
Pre-Contract
- Oversee the entire tendering process from initiation to approval, ensuring adherence to management guidelines
- Manage tender award processes in alignment with Management approvals
- Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets
- Understand and collate project & technical information. Ensure missing or ambiguous information is being reviewed and resolved to ensure tender completeness
- Prepare Procurement Strategy and Tender Events Schedule
- Preparation of Project Execution Plan, contractual/commercial/financial matters
- Manage Pre-Qualification exercise; review, summarise and score Pre-Qualification returns; review Pre-Qualification Report
- Manage full tender documentation (such as front-end tender documents, tender forms, schedule of works/rates, bills of quantities, warranty format, specific project information, etc.) in line with in-house processes and procedures
- Manage tender invitation, tender clarifications and addendum
- Following tender returns, prepare tender analysis (prior to tender interview) and final tender analysis (post-tender interview) on commercial submissions. Lead on review of all commercial, financial and contractual matters such as cost-levelling, understanding of financial statements (debt ratio), exclusions and assumptions, completeness of tender forms/submissions, etc
- Prepare tender interview meetings, issuance of post-tender clarification together with the consultant
- Prepare tender assessment and recommendation report together with Project Manager
- File all recommendation reports and communications until approval is received
- Issuance of Letter of Intent, Contract Document
- Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights
- Manage collation of documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Variation Orders, Final Accounts
- Manage and monitor the update of all relevant project documents/ registers such as Contract Register, Project Register, Variation Claims, Cost Reports, etc. ensuring current status clarity on contracting arrangement and payment applications
- Raise alert on non-compliant or outstanding matters such as contracting arrangements, payment matters and change orders/variation orders for contracts
- Ensure all contractual and commercial documents are duly filed regularly on to project folders. These include but not limited to Variation Order, Cost Report, Final Account; Letter of Intent, Contract, Payment Claims/Certificates, Variation, Final Accounts
- Ensure audit compliance of commercial & contractual documentation in compliance with established governance
- Process payment applications for projects in compliance with established governance
- Ensure all payment applications are within the contracted payment period and in line with the current and latest Construction Industry Payment and Adjudication Act, 2012 (CIPAA)
- Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets
- Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights
- Manage the tracking of changes to the design and/or construction work and assist in assessing entitlement against contract requirements, adjusting budget projections accordingly
- Review cost reporting and supporting financial information - Manage and monitor regular cost reporting on changes, cost to complete, contingency, cashflow,
- Set up and maintain library of key trade schedule of rates for pricing and benchmarking
- Manage the project team in project closeout process including handover documentation
- Preparation and closeout of final account and financial reconciliation
- Technical knowledge: Familiar with Standard Conditions of Contract including PAM, PWD
- Market Knowledge: Familiarity with local market knowledge of pricing trends
- Excellent numeracy skills: Advanced working knowledge of MS Excel and MS Word
- Communication: Excellent verbal and written communication skills
- Problem solving has the ability to confidently work through problems and find solutions
- Collaboration: displays the ability to work in a team. Excellent relationship-building and interpersonal skills
- Desire to learn: displays a willingness and enthusiasm to learn and be guided by Senior Managers and stays up to date with the latest industry information
- To be considered for this role, qualified with an undergraduate degree in quantity surveying, commercial management or a related construction subject
- The ideal candidate will have a minimum of 7 years of experience in a similar role
- Strong English communication skills and excellent time management skills are required