Manager, Contract

Pre-Contract

• Oversee the entire tendering process from initiation to approval, ensuring adherence to management guidelines.
• Manage tender award processes in alignment with Management approvals.
• Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets.
• Understand and collate project & technical information. Ensure missing or ambiguous information is being reviewed and resolved to ensure tender completeness.
• Prepare Procurement Strategy and Tender Events Schedule.
• Preparation of Project Execution Plan, contractual/commercial/financial matters.
• Manage Pre-Qualification exercise; review, summarise and score Pre-Qualification returns; review Pre-Qualification Report.
• Manage full tender documentation (such as front-end tender documents, tender forms, schedule of works/rates, bills of quantities, warranty format, specific project information, etc.) in line with in-house processes and procedures.
• Manage tender invitation, tender clarifications and addendum.
• Following tender returns, prepare tender analysis (prior to tender interview) and final tender analysis (post-tender interview) on commercial submissions. Lead on review of all commercial, financial and contractual matters such as cost-levelling, understanding of financial statements (debt ratio), exclusions and assumptions, completeness of tender forms/submissions, etc.
• Prepare tender interview meetings, issuance of post-tender clarification together with the consultant.
• Prepare tender assessment and recommendation report together with Project Manager.
• File all recommendation reports and communications until approval is received.

Post-Contract (Contracts Administration)

• Issuance of Letter of Intent, Contract Document.
• Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights.
• Manage collation of documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Variation Orders, Final Accounts.
• Manage and monitor the update of all relevant project documents/ registers such as Contract Register, Project Register, Variation Claims, Cost Reports, etc. ensuring current status clarity on contracting arrangement and payment applications
• Raise alert on non-compliant or outstanding matters such as contracting arrangements, payment matters and change orders/variation orders for contracts.
• Ensure all contractual and commercial documents are duly filed regularly on to project folders. These include but not limited to Variation Order, Cost Report, Final Account; Letter of Intent, Contract, Payment Claims/Certificates, Variation, Final Accounts.
• Ensure audit compliance of commercial & contractual documentation in compliance with established governance.

Commercial Management

• Process payment applications for projects in compliance with established governance.
• Ensure all payment applications are within the contracted payment period and in line with the current and latest Construction Industry Payment and Adjudication Act, 2012 (CIPAA).
• Ensure the efficiency of tendering and procurement processes to meet organizational objectives and financial targets.
• Perform Elemental Cost Analysis post-contract award and provide vital industry cost benchmarks and insights.
• Manage the tracking of changes to the design and/or construction work and assist in assessing entitlement against contract requirements, adjusting budget projections accordingly.
• Review cost reporting and supporting financial information – Manage and monitor regular cost reporting on changes, cost to complete, contingency, cashflow,
• Set up and maintain library of key trade schedule of rates for pricing and benchmarking

Project closeout

• Manage the project team in project closeout process including handover documentation.
• Preparation and closeout of final account and financial reconciliation.

Required Knowledge and Skills

• Technical knowledge: Familiar with Standard Conditions of Contract including PAM, PWD.
• Market Knowledge: Familiarity with local market knowledge of pricing trends
• Excellent numeracy skills: Advanced working knowledge of MS Excel and MS Word.
• Communication: Excellent verbal and written communication skills
• Problem solving has the ability to confidently work through problems and find solutions
• Collaboration: displays the ability to work in a team. Excellent relationship-building and interpersonal skills.
• Desire to learn: displays a willingness and enthusiasm to learn and be guided by Senior Managers and stays up to date with the latest industry information
• To be considered for this role, qualified with an undergraduate degree in quantity surveying, commercial management or a related construction subject.
• The ideal candidate will have a minimum of 7 years of experience in a similar role.
• Strong English communication skills and excellent time management skills are required.