Personal Assistant to Director (PA)

Job Responsibilities:

• Assist the Director in daily operational aspects and ensure all tasks assigned are delivered in a timely manner.
• Typing, compiling, and preparing necessary reports, presentations, and correspondence.
• Liaising with staff, clients, and government officials.
• Collating and filing expenses.
• Build and maintain good relationships.
• Handling Director’s activities, schedule, and contacts
• Act as a point of communication and an important link between the Director and Director’s personal contacts.
• Always standby for ad-hoc schedule changes while the Director is traveling.
• Provide full support from day-to-day company operations to the Director’s personal matters.
• Coordinate and prepare meeting room and communication facilities, agenda, souvenirs, coordinate presentation, guest transport, refreshment, lunch, dinner, and receiving of Director’s guests.
• Organize and maintain appointments and diaries of the Director. Manage tight schedules due to unforeseen schedule changes and a constantly changing environment. To ensure the relevant people are notified of any changes.
• Read, screen, and arrange systematically all emails and its folders, incoming documents, letters and act accordance to priority. You may be involved in email-replying on behalf of Director.
• Undertake special assignments, ad-hoc functions, and other duties as and when requested by the Director, including personal matters.
• Any other tasks assigned by the Director.

Job Requirements:

• A positive person with a great work ethic and want exposure to senior level positions.
• Prefer with experience in the related field but will strongly consider candidates that have the right profile.
• Proficient Microsoft software skills.
• Hardworking and has a positive working attitude, constant learner, and can-do mindset.
• Good oral and written communication skills.
• Have excellent organizational/coordination skills and ability to multitask.
• Tactful and maintain absolute confidentiality and professionalism with all points of contact. Have a great sense of responsibility.
• Flexibility, adaptability, and good time management skills.
• Excellent communication and interpersonal skills.
• Able to drive Director to appointments.
• This is not an office based job, 80% traveling with Director.

Job Highlights:

• Supportive, friendly, and happy working environment.
• Attractive salary & benefits package will be discussed during the interview.
• Potential Career Progression and Professional Development in a public listed company.

Job Type: Full-time

Pay: From RM3,000.00 per month

Benefits:

• Professional development

Schedule:

• Rotational shift

Work Location: In person