The Manager, Company Secretarial, holds a senior-level role responsible for overseeing and managing various aspects of corporate governance, legal compliance, and administrative functions related to the company's board of directors, shareholders, and regulatory requirements. This position involves a higher level of responsibility, decision-making, and leadership within the company secretarial department.
Key Responsibilities:
Corporate Governance Leadership:
Lead the planning, coordination, and execution of board meetings, committee meetings, and annual general meetings.
Collaborate with senior management and board members to establish meeting agendas and ensure effective meeting preparation.
Review and approve meeting minutes, resolutions, and other documentation for accuracy and compliance.
Company Secretarial Oversight:
Stay updated with evolving laws, regulations, and corporate governance standards including but not limited to listing requirements and disclosure requirements, ensuring the company's adherence to these requirements.
Standardize corporate governance policies and ensure compliance across subsidiaries within the group.
Corporate Records Management:
Oversee the meticulous maintenance of statutory records, registers, and documentation, ensuring they are complete, accurate, and well-organized.
Implement secure and efficient systems for record storage and retrieval as required by law.
Board Support and Strategic Direction:
Provide expert guidance to directors on governance practices, regulatory compliance, and board effectiveness.
Develop and enhance board orientation materials, board packs, and presentations to facilitate informed decision-making.
Collaborate with senior management to implement strategic initiatives aligned with corporate governance goals.
Board Meeting Coordination:
Take the lead in planning and organizing board meetings, committee meetings, and general meetings.
Prepare meeting agendas, collate relevant documents, and distribute materials to attendees.
Attending meetings, recording minutes, and preparing accurate and timely minutes and resolutions.
Regulatory Liaison and Reporting:
Interface with regulatory authorities, government agencies, and external consultants, ensuring timely and accurate compliance filings.
Prepare and oversee the submission of regulatory documents, disclosures, and reports.
Shareholder Engagement:
Manage communication with shareholders, addressing inquiries, and handling routine shareholder-related matters together with the share registrar.
Supervise the preparation and distribution of shareholder-related communications, notices, and proxies.
Ensure the accurate maintenance of the shareholder register and prompt updates as needed.
Corporate Policies and Procedures Management:
Contribute to the formulation and refinement of corporate governance policies, ensuring alignment with industry standards and best practices.
Monitor adherence to company policies, recommending updates as required, and promoting a culture of compliance.
Develop an annual secretarial compliance calendar for public listed companies and non-public listed companies.
Leadership and Team Management:
Provide guidance, mentorship, and oversight to junior team members within the company secretarial department.
Foster a collaborative and efficient work environment that supports professional growth and development.
To work closely with the Department Head in ensuring the smooth operation of the department as a support function within the Group.
Manage the administrative and daily work efficiently and support continuity of the department functions in the absence of the Department Head.
Qualifications and Skills:
ICSA qualification or an equivalent credential. MAICSA (or equivalent) membership is a MUST.
A minimum of 8-10 years of relevant experience in corporate secretarial practice, within large organizations and public listed companies.
A strong understanding and knowledge of Main Market Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
In-depth knowledge of corporate governance principles, company law, and regulatory frameworks.
Exceptional organizational abilities, attention to detail, and a strategic mindset.
Excellent communication, presentation, and interpersonal skills.
Proficiency in English language and using office software and document management systems.
Strong leadership skills, including the ability to manage and mentor a team.
Demonstrated ability to maintain confidentiality and handle sensitive matters with discretion.
Ability to work independently with a strong sense of integrity and trust.
The Manager, Company Secretarial, plays a pivotal role in shaping the company's governance landscape, driving compliance, fostering effective communication with stakeholders, and contributing to the organisation's long-term success.
We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.
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