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Project Administrator / Document Controller

RM 3,500 - RM 3,500 / month

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About Us:

At Jalex Sdn Bhd, we are passionate about creating beautiful spaces while fostering trust and delivering innovative solutions to our clients. As a leading name in the construction, we pride ourselves on our commitment to quality, reliability, and progressiveness. We are now seeking a detail-oriented and organized Document Controller / Project Administrator to join our dynamic team and support our growing projects.

Job Description:

As a Document Controller / Project Administrator , you will play a critical role in ensuring the smooth flow of project documentation and administrative processes. You will be responsible for managing all project-related documents, maintaining accurate records, and providing administrative support to ensure compliance with company policies and regulatory requirements.

Key Responsibilities:

  • Document Management:
    • Organize, track, and maintain project documentation, including drawings, contracts, reports, and correspondence.
    • Ensure all documents are properly filed, version-controlled, and easily accessible to relevant stakeholders.
    • Implement and adhere to document control procedures to ensure compliance with internal standards and external regulations.
  • Administrative Support:
    • Assist the project team with day-to-day administrative tasks, such as scheduling meetings, preparing reports, and managing project timelines.
    • Coordinate communication between internal teams, clients, and external vendors to ensure seamless project execution.
  • Record Keeping:
    • Maintain accurate and up-to-date records of project activities, approvals, and deliverables.
    • Prepare and distribute meeting minutes, project updates, and other necessary documentation.
  • System Maintenance:
    • Utilize document management systems and other software tools to manage electronic files and databases.
    • Ensure data integrity and security by following best practices for document storage and retrieval.
  • Compliance and Reporting:
    • Ensure all documentation complies with ISO, company policies, client requirements, and legal standards.
    • Assist in preparing reports for senior management and clients as needed.

Requirements:

  • Diploma or Degree in Business Administration, or a related field (or equivalent experience).
  • Minimum 2 years of experience in document control, project administration, or a similar role within the construction or engineering industry.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
  • Strong organizational skills with meticulous attention to detail.
  • Excellent verbal and written communication skills in English; proficiency in Bahasa Malaysia is an advantage.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Knowledge of e-Invoicing systems and ISO documentation standards is a plus.

What We Offer:

  • Competitive salary package with performance-based incentives.
  • Opportunities for professional growth and career advancement.
  • A supportive and inclusive work environment that values innovation and teamwork.
  • Employee benefits, including medical coverage and annual leave entitlements.