Events Planner

Full Time, onsite
Agensi Pekerjaan UniTalent (Recruitment Agency)
Johor Bahru, Malaysia

RM 4,000 - RM 5,000 / month

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The successful candidate is to have proven experience of events management, ideally within the educational sector, be able to work to tight deadlines, often under pressure, and must be capable of multi-tasking and flexibility in their approach.

As a key member of the Admissions and Marketing Department, the successful candidate will be crucial to organizing and executing high profile events and ensuring that all marketing opportunities are maximized across the Prep and Senior Schools and is able to communicate this to the relevant staff.

The Events Planner role involves irregular hours with some evening and weekend commitments.

Key Duties & Responsibilities

To provide advice on events management within the College
To proactively liaise with departments within the College and external organizers as appropriate regarding the planning and delivery of events
To provide and manage all events services to ensure consistency and high standards
To co-ordinate and manage resources for events
To discuss and agree budget limits for events and to devise budget plans for events, managing and ensuring their cost effective delivery
To manage the events operations in accordance with health/ hygiene legislation and College policies
To prepare supporting documentation to ensure the effective management of the events and in particular to liaise with the relevant personnel regarding risk assessments
To monitor and review the services of internal and external suppliers in order to ensure the best possible service for the price paid
To liaise with the relevant staff regarding the communication of events via the College’s approved channels of communication, using iSams, email, social media as appropriate, to maximize participation from the target audience
To facilitate the recording of events for marketing purposes by filming or photographing the events
To ensure that events are fully communicated to all relevant parties in a timely manner
To inform the College of any particular issues that might affect the effective delivery of the programme of events
To ensure the branding and marketing of the events is effective and consistent with the College’s requirements
To receive, record, evaluate and disseminate customer feedback: to identify and implement improvements as appropriate
To contribute to any other projects as directed by the Master, Second Master, the Director of Admissions & Marketing or the Bursar.
To observe and comply with all College policies and regulations, for example Health and Safety, Data Protection, Safeguarding etc.

JOB REQUIREMENTS

Bachelor’s degree in Events Management or equivalent with at least 3 years’ experience in the related field.
A relevant formal qualification that reflects the key duties of the post or previous relevant working experience in events management
Excellent interpersonal skills to manage requirements and expectations of event stakeholders
Proven ability to manage high profile events
Tact and diplomacy to deal with people in a professional manner in all circumstances
Experience of managing and coordinating the work of events staff
Ability to use own initiative and problem solve
Excellent verbal and written communication skills
Excellent planning and organizational skills
Experience of managing budgets
Good attention to detail
A flexible approach to working, sufficient to be able to attend events that take place outside of normal working hours such as evenings and weekends
Calm under pressure
Resourceful and pro-active approach to working
Knowledge of a school; environments critical to a smooth transition
Knowledge of basic photography and filming skills

Job Type: Full-time

Pay: RM4,000.00 - RM5,000.00 per month

Schedule:

Monday to Friday

Education:

Bachelor's (Required)

Work Location: In person