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Library Assistant

RM 1,700 - RM 2,000 / month

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Job Requirements:

  • Education: Bachelor's Degree/Diploma in Library Science, Information Management, or a related field.
  • Key Skills & Abilities:
  • Ability to manage daily library operations effectively.
  • Proficient in maintaining office facilities, equipment, and stationery.
  • Skilled in managing and controlling library records, files, and documents.
  • Capable of distributing internal and external correspondence (letters and emails).
  • Ability to handle public complaints professionally and provide appropriate responses.
  • Strong financial management skills, including the ability to prepare monthly financial reports.
  • Capable of conducting briefings and library orientation programs.
  • Knowledge of library policies and procedures and ability to adhere to them.
  • Flexibility to perform other duties as assigned by a superior.

Key Responsibilities:

1. Acquisition:

  • Circulate publisher catalogues, book lists, and acquisition request forms to academic staff for selection.
  • Select and purchase books based on recommendations from academic staff and students.
  • Manage serial acquisitions, including daily newspapers.
  • Prepare book lists for quotation and compare book prices.
  • Process received items and invoices for payment.
  • Prepare monthly reports on the status of book purchasing and library book expenditures.

2. Cataloguing:

  • Prepare cataloguing input sheets for new materials.
  • Perform original or copy cataloguing tasks.
  • Enter data into the library system accurately.
  • Embed security strips into the library collection to ensure security.
  • Prepare library labels for books.

3. Circulation:

  • Oversee the borrowing, reservation, renewal, and return of library materials.
  • Collect overdue fines and monitor payment status.
  • Generate reports related to circulation activities.
  • Ensure materials are shelved in an orderly manner.
  • Collect newspapers daily and display them in the library.
  • Guide library users on how to access relevant materials.

4. Automation:

  • Manage, assess, and evaluate the library system for efficiency.
  • Develop, implement, and maintain the library’s e-collection (e-journals, e-books).
  • Manage library databases and contribute to the development of the library’s web page.

5. Collection Development:

  • Develop the library collection through gift and exchange programs.
  • Conduct stock-checking at the end of the year and produce stock-taking reports.
  • Manage the restoration, binding, preservation, and disposal of materials.
  • Oversee the binding of back issues and loose materials (either in-house or outsourced).
  • Conduct customer satisfaction surveys at the end of each year to gather feedback.

Job Type: Full-time

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Parental leave

Schedule:

  • Monday to Friday

Work Location: In person