HUMAN RESOURCES MANAGER (KUALA LUMPUR)

The Human Resources Manager is responsible for overseeing the full spectrum of Human Resources functions and coordinating all administrative activities related to the organization's personnel. This position will drive effective recruitment strategies, manage staff benefits, payroll systems, employee relations, onboarding, and ensure compliance with all local, state, and federal regulations. The HR Manager will provide leadership and strategic direction to the HR department, ensuring smooth operations, strong employee relations, and efficient management of HR processes.

Key Responsibilities:1. Compliance & Legal Obligations:

• Ensure the organization’s compliance with local, state, and federal regulations relating to employment laws, including wage, hour, and labor laws.
• Maintain and ensure the accuracy and confidentiality of all employee records in accordance with the Data Protection Act.
• Keep up to date with any changes in HR-related legislation and ensure proper communication and compliance.

2. Recruitment & Staffing:

• Manage the full staffing process, including recruiting, interviewing, hiring, and onboarding of new employees.
• Work with department heads to understand staffing needs and align recruitment strategies accordingly.
• Ensure job descriptions are current, relevant to the organization’s needs, and compliant with all applicable regulations.

3. Employee Contracts & Documentation:

• Ensure all employees receive a contract of employment within the legally required timeframe.
• Maintain up-to-date employee records and ensure all legal documents are filed accurately.

4. Performance Management & Employee Development:

• Develop, implement, and maintain performance management tools for assessing employee performance.
• Conduct performance reviews, provide feedback, and assist in developing employee performance improvement plans where necessary.
• Develop and manage employee training and development programs, ensuring employees understand their roles and responsibilities.

5. Compensation & Payroll Management:

• Oversee payroll processing, including statutory contributions, new hires, terminations, and changes to pay rates.
• Ensure compliance with all federal, state, and local payroll, wage, and hour laws.
• Prepare and maintain accurate payroll records and reports.
• Handle employee benefits, leave records, and claims processing

6. Foreign Worker Management:

• Manage all aspects of foreign worker recruitment and immigration processes, including MDEC/Expats and other relevant immigration documentation.

7. Employee Relations & Conflict Resolution:

• Investigate and resolve employee issues or conflicts in a timely and effective manner.
• Ensure the maintenance of a positive work environment by promoting open communication, addressing employee concerns, and improving morale.

8. HR Systems & Reporting:

• Maintain the HR system and processes, ensuring accurate data entry, processing, and report generation.
• Regularly review and update HR reports on employee performance, payroll, leave records, and other HR-related metrics.

9. Onboarding & Induction Programs:

• Oversee and conduct onboarding and orientation programs for new hires, ensuring they are properly introduced to the company culture and expectations.

10. General Administrative Duties:

• Handle phone calls, emails, and general mail services related to HR activities.
• Assist with various HR-related administrative duties, including managing training records, leave schemes, and claims.
• Ensure staff records, including attendance and leave, are up-to-date.

11. Communication & Employee Engagement:

• Establish and maintain open lines of communication between employees, teams, and management.
• Foster a positive work environment by maintaining a can-do attitude and demonstrating commitment to the organization’s values.
• Encourage employee engagement and serve as a point of contact for HR-related matters.

12. Ad-hoc Duties:

• Perform other HR-related tasks and ad-hoc duties as assigned by the Reporting Manager.

Qualifications & Requirements:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. Relevant HR certifications are a plus.
• Experience: Minimum of 5 years of experience in human resources, with at least 2 years in a managerial or leadership role.
• Knowledge: In-depth knowledge of employment law, HR best practices, payroll, benefits administration, and employee relations.
• Skills:
• Strong communication and interpersonal skills.
• Proficiency in HR software and systems.
• Analytical mindset with a focus on problem-solving.
• Strong organizational and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Personal Attributes:
• Leadership qualities and the ability to motivate and manage a team.
• Strong attention to detail with a proactive and solution-oriented approach.
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of integrity and ethical conduct.

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Mont Kiara: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Required)
• Bahasa (Required)