Property Leasing Executive

The job scope of a Leasing Executive primarily revolves around leasing out properties, whether commercial or residential, and managing the related processes to ensure high occupancy rates and effective tenant relationships. The role requires a blend of sales, negotiation, customer service, and administrative skills. Here’s a more detailed overview of the job scope: 1. Leasing & Negotiation: Tenant Acquisition: Identify and attract potential tenants for available properties (residential, commercial, or retail). Conduct Property Viewings: Show available properties to prospective tenants, highlighting key features, benefits, and lease terms. Lease Negotiation: Negotiate lease terms, rental rates, and conditions with tenants, ensuring both parties are satisfied and legal requirements are met. Lease Agreements: Prepare, explain, and finalize lease agreements with tenants. Ensure clarity in terms and conditions. 2. Marketing & Advertising: Property Marketing: Develop and execute marketing strategies for available properties, including online listings, social media campaigns, and property advertisements. Market Research: Conduct research to understand market trends, rental pricing, and competition, ensuring properties are priced competitively. Promotions: Organize promotional activities or campaigns to attract potential tenants, such as open houses or special rental offers. 3. Tenant Relationship Management: Customer Service: Build and maintain strong relationships with tenants to ensure satisfaction and retention. Issue Resolution: Act as the point of contact for tenants to address concerns, complaints, or maintenance issues and work with relevant departments to resolve them. Tenant Communication: Communicate regularly with tenants regarding lease renewals, rent payment reminders, property updates, and maintenance schedules. 4. Lease Administration: Documentation & Record Keeping: Prepare, review, and maintain accurate records of leasing documents, including contracts, tenant details, and payment history. Lease Renewals: Manage lease renewals and negotiate terms for existing tenants. Tenant Screening: Conduct background checks on potential tenants, including credit checks, rental history, and references. 5. Property Inspections & Maintenance: Move-in/Move-out Inspections: Conduct property inspections when tenants move in or out, documenting the condition of the property and addressing any damages or maintenance needs. Coordination with Maintenance Team: Work closely with the property management or maintenance team to ensure that properties are well-maintained and ready for tenants. Preventive Maintenance: Ensure timely repairs and maintenance are done to keep the property in good condition. 6. Rental Payments & Financial Reporting: Rental Collection: Ensure tenants are paying rent on time and follow up on any delayed payments. Invoice and Payment Processing: Manage the collection process, issue rental receipts, and coordinate with the accounts department for payment tracking. Financial Reporting: Track leasing performance and occupancy rates, providing regular updates and reports to management. 7. Legal & Compliance: Regulatory Compliance: Ensure all leasing activities adhere to local real estate laws, regulations, and industry standards, including fair housing and leasing laws. Documentation Review: Ensure all lease agreements comply with legal standards, protecting both the landlord and the tenant. 8. Networking & Market Presence: Industry Networking: Build relationships with real estate agents, brokers, and other professionals to increase visibility and generate leads. Client and Partner Liaison: Maintain relationships with key stakeholders, including property owners, real estate developers, and commercial tenants. 9. Reporting & Performance Tracking: Tracking Vacancy Rates: Monitor and report on property occupancy rates, tracking the effectiveness of leasing efforts. Market Insights: Provide feedback on the market demand, pricing trends, and competitor activities to help inform property leasing strategies.