Project Admin

We are looking for a highly organized and proactive Project Admin to support our architectural team in project coordination, documentation, and administrative tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Project Coordination & Documentation

• Assist in project scheduling, tracking progress, and maintaining records.
• Prepare, organize, and manage project documents, drawings, contracts, and reports.
• Ensure timely submission of drawings, tenders, and approval documents to relevant authorities.
• Maintain and update project files, ensuring compliance with company standards.
• Liaise with consultants, contractors, and suppliers to facilitate project workflow.

Administrative Support

• Prepare meeting minutes, correspondences, and reports for project-related discussions.
• Assist in procurement, including managing quotations, purchase orders, and invoices.
• Monitor and track project expenses, claims, and payments.
• Coordinate site visits, inspections, and project-related travel arrangements.
• Handle general office administrative tasks related to project management.

Compliance & Communication

• Ensure compliance with local building regulations, company policies, and project requirements.
• Communicate and follow up on project matters with relevant stakeholders.
• Support the team in resolving administrative issues that may impact project timelines.

Requirements:

• Diploma/Degree in Business Administration, Project Management, Architecture, Quantity Surveyor or a related field.
• 1–3 years of experience in project administration, construction, or architectural firms (fresh graduates with relevant skills may apply).
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Ability to work independently and collaboratively with project teams.

Benefits:

• Competitive salary based on experience.
• EPF, SOCSO, and EIS contributions.
• Career growth opportunities in a professional environment.
• Exposure to a variety of architectural and construction projects.

Job Type: Full-time

Pay: From RM2,600.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Johor Bahru: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• 1. In your previous role, how did you ensure that project deadlines were met? Can you give an example of how you handled delays or urgent tasks?
• 2. This role requires strong follow-up on project progress and deadlines. How do you prioritize multiple tasks and ensure that project milestones are completed on time?

Expected Start Date: 03/10/2025