Business Administration Assistant

Responsibilities:

• Capable of working under pressure.
• Assist managers or executives in planning and executing business projects.
• Help prepare business reports such as performance analysis, financial reports, and recommendations for improving operations.
• Organize business meetings, schedule appointments, and assist in preparing presentation materials.
• Organize, arrange, and maintain business files, including contracts, invoices, and other important reports.
• Assist in the preparation and management of documentation related to meetings, agreements, and project reports.
• Ensure important documents are stored properly and can be accessed easily when needed.
• Manage logistics and arrangements for business meetings, seminars, or corporate events, including preparation of materials, venue, and time management.
• Organize business travel arrangements, including booking accommodations, flights, and transportation for executives or staff.
• Provide administrative support during business events and ensure everything runs smoothly.
• Handle official correspondence, including emails, phone calls, and communication with customers, suppliers, or business partners.
• Prepare reports and presentation materials for important meetings or discussions.
• Relay accurate information to stakeholders in a timely manner.
• Ensure office supplies are always sufficient, such as paper, stationery, and presentation materials for business meetings.
• Handle the purchase and regular inventory management of office supplies, ensuring efficient stock control.
• Manage office equipment and ensure everything is functioning properly for daily operations.
• Assist in preparing basic financial reports such as invoices, expense reports, and tracking daily accounts.
• Manage payments to suppliers, staff, and handle petty cash for the company.
• Prepare monthly or yearly financial reports and coordinate with the finance department to ensure financial records are updated.

Qualifications:

• Age range: 18 to 30 years old.
• Minimum SPM or equivalent in a related field.
• Fresh graduates are welcome.
• Experience is encouraged.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Benefits:

• Health allowance
• Attendance allowance
• Overtime allowance
• EPF (Employee Provident Fund)
• SOCSO (Social Security Organization)
• Performance bonus

Job Type: Full-time