Procurement Executive

REQUIREMENTS:

• Degree or diploma in any discipline.
• Minimum of 2 years of experience in purchasing, store, or warehouse industry is an added advantage.
• Having at least 2 years of experience in a hospital or healthcare company background is another added advantage.

SKILLS:

• Strong English writing and communication skills are essential as you will be required to communicate with vendors from diverse business backgrounds.
• Proficient in Microsoft Office, particularly in reporting and data analysis.
• Skilled in supplier negotiation.

JOB SUMMARY

• Handle the purchasing process from the receipt of PR to issuing P.O and distributing P.O;
• Initiate the payment process with complete documents;
• Identify staff medical expenses from lab payments and inform HR;
• Ensure fax and photocopy machines are functioning properly;
• Assist the Unit Head in controlling the purchasing department budgets;
• Assist the Unit Head in reviewing purchase order claims and contracts for compliance with company policy;
• Ensure purchase orders are generated and matched to the invoices;
• Generate a monthly report on the total purchase orders generated;
• Ensure the receiving of Intra Ocular Lens (I.O.L.) for scheduled surgeries according to the Appointment Surgery List.
• Ensure the ordered IOLs are sent to O.T. daily for the next day's scheduled operation/surgery according to the Appointment Surgery List.
• Maintain accurate manual and computer records of Consignment stock I.O.L.
• Receive the ordered items from the supplier and acknowledge the invoices upon receipt.
• Carry out the daily receiving and return of unused I.O.L. from the Operation Theater Lens Store with proper documentation duly signed.
• Return the unused NON-consignment I.O.L. and contaminated I.O.L. to the supplier with proper documentation.
• Prepare Good Receive Note and Purchase Order with attached invoices for verification by the Clinical Support Manager.
• Ensure all verified Good Receive Notes, Purchase Orders, and invoices are submitted to the Finance Department within 2 working days of receipt; otherwise, inform the Finance Department and the Senior Executive of the reason for the delay.
• To carry out the monthly stock check supervised by the Senior Executive (Store Management) with the variance report duly signed.
• Prepare the requested surgical & general items (indent items) as requested by the department.
• Inform / Notify the Store Executive for replenishment if stocks are running low below the PAR Level.
• Responsible for keying in the Issue and Transfer in the HIS daily. (Indent)
• To prepare Good Receive Note and Purchase Order with attached invoices and submit them to the Clinical Support Manager for verification.
• To ensure all verified Good Receive Notes, Purchase Orders, and invoices are submitted to the Finance Department within 2 working days from receipt, or inform the Finance Department and the Senior Executive of the reason for the delay.
• To carry out the stock check from time to time supervised by the Senior Executive (Store Management) with the variance report duly signed.
• To make sure the stores maintain an optimum level of stock at all times and notify the Senior Executive if stocks are running low.
• To maintain adequate stock levels of surgical items at all times and inform the respective department if there is any shortage or no stocks.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal allowance
• Parental leave
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Hospital/ Healthcare: 2 years (Preferred)
• Procurement: 2 years (Preferred)

Language:

• Mandarin (Preferred)