OPERATION EVENT EXECUTIVE

Key Responsibilities:

Event Planning and Coordination:

• Collaborate with the Event Manager to define event objectives, themes and deliverables.
• Assist in creating detailed event timelines, schedules and action plans.
• Coordinate with vendors, suppliers and contractors for event setups, materials and services.
• Handle venue bookings and ensure compliance with all regulations (licenses, permits, safety measures).

Event Logistics:

• Oversee on-site event setup, teardown and overall execution.
• Monitor and manage event inventory, supplies and equipment.
• Ensure all technical, audio-visual, and staging requirements are met in collaboration with technical teams.

Budget and Resource Management:

• Assist in preparing event budgets and ensure expenditures align with approved financial plans.
• Negotiate with vendors to secure cost-effective services and manage invoices/payments.

Team Coordination:

• Assign tasks to on-site staff, volunteers, and service providers to ensure smooth operations.
• Act as the primary point of contact for event stakeholders during execution.

Quality and Customer Experience:

• Ensure events run according to company standards, with a focus on guest satisfaction.
• Manage unforeseen challenges and troubleshoot issues in real-time.

Post-Event Analysis:

• Collect feedback from stakeholders and attendees.
• Compile event reports summarizing achievements, challenges and recommendations for future improvements.

Required Skills and Competencies:

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Problem-solving and decision-making skills under pressure.
• Proficiency in event management software and tools.
• Knowledge of health and safety regulations in event management.

Qualifications and Experience:

• Bachelor’s degree in Event Management, Business Administration, or related field (preferred).
• 2-3 years of experience in event operations or related roles.
• Experience managing small- to large-scale events.

Additional Requirements:

• Flexibility to work evenings, weekends and holidays as needed.
• Ability to lift and move event materials when required.
• Valid driver’s license (if required for logistics support).

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Company car
• Dental insurance
• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• On call

Supplemental Pay:

• Performance bonus