HR and Admin Executive

Employee Relations

• Conduct exit interviews.
• Organize employee engagement activities such as birthday parties, managing sports/recreation clubs, team building, suggestion boxes, face-to-face meetings, and complaint forms.
• Conduct employee surveys to improve the working environment.
• Ensure all employees work in good conditions without work pressure issues.

Industrial Relations

• Execute company policies and procedures.
• Address staff grievances, complaints, or disciplinary issues related to work, employment terms, or personal problems and resolve them promptly.
• Manage employee discipline, performance, and grievances through a progressive disciplinary approach.
• Write charge sheets, and warning letters, and collaborate with line managers to rehabilitate employees with disciplinary issues.
• Conduct thorough investigations on alleged misconduct and act as the prosecutor for the company in Domestic Inquiries.
• Provide advice and counseling on disciplinary issues, ensuring compliance with labor laws, employment contracts, and company regulations.

Training and Development

• Maintain and update individual employee training and competency records.
• Coordinate all training courses and follow up on post-training evaluations.
• Oversee the onboarding process, including induction and assimilation into the organization.
• Prepare training materials and conduct induction and training programs.
• Conduct briefings on new HR policies, procedures, rules, and regulations.
• Conduct Training Needs Analysis and support the production team in handling On-Job Training.
• Plan and coordinate training activities with relevant departments or employees.
• Manage in-house certification, familiarization programs, and competency assessment processes.
• Handle all matters related to company training funds (HRDF) and maintain training records.

Recruitment, Manpower, and HR Operations

• Ensure effective and timely recruitment for positions below officer level.
• Establish a manpower plan with department heads for below officer levels.
• Receive and process Manpower Requisition Forms (MRF) from HODs.
• Prepare and arrange advertisements, screen, and sort new candidates from platforms like Indeed and JobStreet.
• Schedule and facilitate interviews, ensuring a smooth interview flow.
• Conduct orientation and induction programs for new hires to ensure understanding of HR policies.
• Prepare and update the company's organizational chart and manpower status.
• Ensure all staff are in good condition and ready for production.
• Prepare, receive, compile, and update job descriptions for all departments and maintain records.

Administration Tasks, Functions, and Reports

• Assist in management and administrative-related issues and reports.
• Oversee Office groceries and beverages.
• Oversee Uniform and safety shoe distribution.
• Oversee Company lockers.
• Submit and update monthly utilities reports for analysis.
• Liaise with local authorities for licenses, permits, applications, and bill matters.
• Manage office equipment maintenance, including furniture, telephone systems, copiers, vending machines, and water dispensers.
• Conduct hostel audits and address complaints and requests.
• Manage company vehicle maintenance.
• Handle business travel and hotel arrangements for management and employees upon request.
• Maintain office cleanliness.

Occupational Health and Safety (OSH) and Environmental Management System

• Support the Safety and Health Committee on all safety and health-related matters.
• Comply with OSH, EMS rules, regulations, statutory laws, and requirements.
• Support Safety & Health Committee in liaising with BOMBA, NIOSH, and local authorities.
• Assist departments in conducting annual ISO refresher training for manufacturing, QC, and warehouse staff.
• Promote hygiene, 5S, Safety, Health & Environment, and Zero Accident initiatives.
• Maintain workplace cleanliness and safety.

HR Improvement Projects and Assignments

• Assist HR and Admin Manager in assigned projects or special assignments.
• Implement projects and ensure successful delivery.
• Evaluate project results and provide feedback for improvements.
• Analyze data independently and make sound judgments based on research and surveys.

Payroll

• Assist and support Assistant Manager/Manager in ensuring accurate and timely payroll administration.
• Handle all functions of HRIS and manage company payroll while ensuring compliance and accuracy.
• Support payroll transactions efficiently, accurately, and in a timely manner.
• Maintain and update payroll records, resolving discrepancies as needed.
• Ensure the timeliness and accuracy of the payroll process.

Others

• Perform any other related tasks as assigned by Top Management.

Language Required

• Ability to speak and write in Mandarin and English fluently.

Education Background

• Certificate or Diploma in any discipline.
• OR SPM with at least 2 years of experience in the HR field.
• Fresh Graduates are welcomed to apply.

Knowledge

• Good knowledge of the Employment Act.

Experience

• Minimum 3 years of working experience in HR and Admin.
• At least 2 years of hands-on experience in a payroll system.

Skills and Abilities

• Proficiency in Payroll Software.

• EPF / SOCSO
• Annual Leave
• Medical Leave