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ADMIN ASSISTANT

RM 2,100 - RM 2,100 / month

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Job Overview:
We are seeking a highly organized and proactive Administrative Assistant to provide essential administrative support to management and staff. The ideal candidate will be responsible for handling various office functions, including inventory management, staff records, HR tasks, and regulatory compliance. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Administrative Support:

  • Provide day-to-day administrative assistance to management and staff.
  • Monitor petty cash and ensure office inventory is sufficient for staff use. Order office supplies as necessary.
  • Maintain organized and secure filing systems for company records.
  • Track and resolve issues related to office assets, such as printers, laptops, petrol cards, and parking cards etc.
  • Keep accurate records of staff leave (annual, replacement, emergency, and medical).
  • Assist in managing projects and other administrative tasks as assigned by management.

Human Resources:

  • Calculate and process staff salaries, commissions, and claims, ensuring accurate payment vouchers are generated.
  • Oversee smooth staff onboarding and commencement processes.
  • Source candidates for job vacancies via online job portals.
  • Ensure timely submission of EA and E-Forms to LHDN before the due date.

Regulatory Compliance:

  • Ensure that all necessary business and authority certificates (for both items and the business) are up-to-date and renewed before expiration.
  • Manage GDPMD audits and documents filing (training will be provided).

Qualifications:

  • Proven experience in administrative roles, particularly within office or HR management.
  • Strong organizational skills with an ability to manage multiple tasks.
  • Proficiency in Microsoft Office Suite (Word and Excel).

Job Type: Full-time

Pay: From RM2,100.00 per month

Benefits:

  • Flexible schedule
  • Free parking
  • Health insurance
  • Maternity leave

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Location:

  • Petaling Jaya (Preferred)

Work Location: In person

Expected Start Date: 04/01/2025