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Personal Assistant/Executive Assistant

RM 4,000 - RM 7,000 / month

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Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Key Responsibilities:

  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Support General Manager utilizing the highest level of confidentiality and business professionalism.
  • Manage and maintain schedules, including appointments, meetings, and travel arrangements.
  • Handle correspondence, draft emails, letters, reports, and other documents.
  • Coordinate events, conferences, and business engagements.
  • Conduct research and prepare presentations or reports as required.
  • Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
  • Maintain and organize confidential records and files.
  • Handle personal errands and tasks as needed.
  • Liaise with internal departments and external partners to ensure smooth operations.
  • Manage expense reports and track budgets related to executive activities.
  • Perform any other duties as assigned to support the executive and the organization.

Key Requirements:

  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask and work under pressure in a fast-paced environment.
  • High level of discretion and professionalism in handling confidential information.
  • Strong attention to detail and problem-solving skills.
  • Flexibility and adaptability to changing priorities.
  • A proactive and resourceful approach to tasks and challenges.
  • Willing to travel domestically for government-related matters.

Preferred Qualifications:

  • Bachelor’s degree in engineering/business administration, communications, or a related field.
  • Experience working in a corporate or high-profile environment.
  • Familiarity with project management and manufacturing business operations.

Job Type: Full-time

Pay: RM4,000.00 - RM7,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Education:

  • Bachelor's (Required)

Experience:

  • Executive Assistant/Secretary: 5 years (Required)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person