Office Administrator

Job Summary: The Office Admin will be responsible for managing administrative tasks to ensure smooth daily operations at the data center. This role includes handling procurement and purchasing, asset management, invoice verification, and basic accounting tasks. The ideal candidate should be detail-oriented, organized, and capable of multitasking in a fast-paced environment. Additionally, the Office Admin will support the Office Manager and management team with various administrative duties while maintaining accurate records and ensuring compliance with company policies. Key Responsibilities: - Prepare office-related reports within given deadlines. - Review and verify invoices, utility bills, and payments in compliance with procedures. - Handle purchasing and procurement of office supplies, equipment, and services while ensuring cost-effectiveness and compliance with company policies. - Assist in asset management, including maintaining accurate records of office equipment, inventory, and fixed assets. - Coordinate with vendors and suppliers for quotations, purchase orders, and deliveries. - Perform basic accounting tasks such as invoice processing, expense tracking, and petty cash management. - Draft proposals, memos, and letters on administrative matters as directed. - Maintain proper documentation and filing systems, including email correspondences, for easy reference. - Attend to inquiries and feedback related to administrative matters. - Assist the Office Manager/HOD with administrative tasks and provide recommendations where necessary. - Perform other duties as assigned by management. Qualifications & Experience: - Bachelor’s Degree in Office Administration, Business Administration, Accounting, or a related field (preferred). - 1-2 years of experience in administration, procurement, asset management, or clerical roles. - Basic knowledge of purchasing processes, vendor management, and inventory tracking. - Familiarity with simple accounting tasks such as invoice processing and expense tracking. Skills & Competencies: - Strong verbal and written communication skills. - Excellent time management skills with attention to detail. - Ability to prioritize tasks and meet deadlines effectively. - Strong organizational and multitasking abilities. - Proficient in Microsoft Office Suite (Excel, Word, Outlook) and relevant accounting or procurement software. - Ability to work independently and as part of a team. - Problem-solving skills and a proactive approach to administrative challenges.